Executive Assistant

We are looking for a dedicated Virtual Assistant based in the Philippines to join the dynamic Abra Kadabra team, where you’ll collaborate with other talented VAs in our quest for excellence. In this vital role, your chief aim will be to optimize our CEO’s productivity by expertly managing their schedule, coordinating travel plans, organizing meetings, and tackling a multitude of evolving tasks. Your foresight in anticipating the CEO’s needs will allow you to operate with a degree of autonomy, always staying one step ahead.

You thrive in a bustling environment, juggling a diverse range of administrative and clerical duties. Your skill in filtering out distractions helps maintain the CEO’s focus on proactive leadership rather than falling into a reactive pattern of constant email correspondence.

Engaging with people energizes you, and you find fulfillment in contributing to the CEO’s mission-critical projects and initiatives, offering creative support to both internal and external team members. Your professional demeanor, friendliness, and respect in all interactions uphold our company’s image, and your work transcends mere administrative tasks as you serve as an indispensable lieutenant to the CEO.

Your adept use of communication tools like phone, email, and text ensures efficient liaison with staff and clients, seamless scheduling, and the successful execution of internal office operations.

In your role, you will be instrumental to the success of our company, taking pride in the support you provide to our CEO.

Key responsibilities include:

– Collaborative support for team members and strategic assistance to the CEO.
– Independent evaluation and prioritization of calls, meeting requests, and information dissemination.
– Regularly presenting vital KPIs to the CEO.
– Management of key tasks and representation of the CEO in community engagement efforts.
– Proficient handling of incoming calls and effective communication of messages to the CEO.
– Coordination of meeting logistics, ensuring materials are prepped and timings are adhered to.
– Oversight of follow-ups on meeting decisions to guarantee their execution within set deadlines.
– Project management involving vendors, facilitating team communication as needed.
– Comprehensive handling of the CEO’s calendar, travel, and event arrangements.
– Initiative in establishing CEO communications as required.
– Adaptability to the executive’s communication style and occasional meeting attendance alongside the executive.
– Completion of necessary documentation, research, and project-specific tasks to support special initiatives.
– Crafting of high-quality reports, presentations, and spreadsheets.

Your dedication and efficiency will be key drivers in the success of our CEO and Abra Kadabra’s vision.