Executive Assistant

Job Title: Executive Assistant

Job Description

Fun, innovative, game-changing, reputable full-service business solutions experts seeking detail-oriented, self starting and organized, Executive Assistant.
(Note: This job ad is long because we love our company, and we want to ensure all candidates understand we have a different approach to doing business. Please work just as hard on your cover letter as we did writing this ad. The effort you put into applying for this position shows us you are the right person for RedFynn. COVER LETTERS AND RESUMES ARE READ, AND DO MATTER.)

About RedFynn Technologies
RedFynn has grown to become one of the most well respected, full-service business solutions providers in the US. We are a nationwide company, with several Partners we service throughout the US. We are currently in need of qualified and enthusiastic talent to join our value driven team of champion professionals.
At RedFynn our people come first. Having the best people and an unbreakable company culture is what allows us to consistently deliver a celebrity status Partner and client experience. The right candidate must be passionate about small business and aligned with our core values. Do not apply if you are not passionate about small business and/or 100% confident you can live and breathe our core values everyday.

Roles and Responsibilities
Manages the day-to-day administrative affairs of the CEO and other team members as needed
Research market, competition, products, prospective clients etc
Handle booking travel and accommodations
Calendar Management: Maintain and manage the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.
Communication Management: Handle incoming and outgoing communication on behalf of the executive, including emails, phone calls, and postal mail.
Meeting Coordination: Organize and coordinate meetings, including setting agendas, preparing meeting materials, and taking minutes.
Travel Arrangements: Plan and book travel, including flights, accommodations, and itineraries, ensuring the executive’s travel is efficient and well-coordinated.
Document Preparation and Management: Prepare, edit, and manage documents such as reports, presentations, and correspondence.
Financial Reporting and Data Analysis: Manage and reports, analyze and summarize data for management review
Project Management: Assist in project management, including planning, execution, and tracking of key projects and initiatives.
Stakeholder Liaison: Act as a liaison between the executive and other staff members, stakeholders, and external partners.
Event Planning: Assist in planning and executing corporate events, meetings, and employee team-building activities.
Confidentiality Maintenance: Maintain the utmost confidentiality in handling sensitive information and company matters.
Research and Analysis: Conduct research, compile data, and prepare papers for consideration and presentation by executives.
Office Management: Oversee and ensure the smooth operation of the office, including managing supplies and coordinating with IT and other support staff.
Executive Support: Provide general support to the executive, including personal errands or tasks as needed.
Problem-Solving: Act as a point of contact for resolving issues and challenges faced by the executive.
Continuous Improvement: Continuously seek ways to improve processes and efficiencies within the executive’s office.

Assists in Personal Tasks as requested.
Handle personal errands intermittently on an as needed basis.

Qualifications
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Ability to adjust to ongoing and last-minute changes with tact and poise
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, colleagues, external partners and customers
Being willing to study and learn our core values and see if it’s the right fit for you
Being flexible and open to suggestions and constructive feedback if it will benefit the company as a whole
Expert level written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Emotional maturity
Highly resourceful team-player, with the ability to also be extremely effective independently ·
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve goals and meet deadlines in a fast paced environment
Forward looking thinker, who actively seeks opportunities and proposes solutions
Efficient with Apple operating systems (Mac / iOS), Google Applications, Adobe

RedFynn’s Purpose: We empower small businesses to build their dreams.

RedFynn’s Core Values:
We passionately advocate for our clients
We are family.
We have synergy.
We innovate and invest in improvement.
We do details.
We do the right thing.
We have fun.
We approach challenges with optimism.

About RedFynn Technologies
RedFynn has grown to become one of the most well respected, full-service business solutions providers in the US. We are a nationwide company, clients we service in all 50 states throughout the US. We are currently in need of qualified and enthusiastic talent to join our value driven team of champion professionals.
At RedFynn our people come first. Having the best people and an unbreakable company culture is what allows us to consistently deliver a client experience that gives us the edge in the market. The right candidate must be passionate about small business and aligned with our core values. Do not apply if you are not passionate about small business and/or 100% confident you can live and breathe our core values everyday.
How to Apply

To apply for this position, please email your resume and a cover letter stating your salary expectations to Click to view. Any application which does not include all of the mentioned items will not be considered. Also, please place “Executive Assistant” in the subject line when sending your submission.