Executive Assistant

We are looking for an experienced Executive Assistant to support our executive team.

This position requires someone who is very organized, able to manage many projects, and allowing our management team to stay focused on key tasks. As a supporting team member, this role requires someone to operate as a gate keeper for our management team and completing tasks such as email and phone management, calendaring/scheduling, project management, online research, and other important administrative tasks.

You are someone with a natural sense of urgency. You should be empathetic, with an innate ability for connecting with people at all levels. You should enjoy working independently and figuring out how to get things done, even if you’ve never done them before. You have the ability to see things from start to finish and you’ve never met a problem you couldn’t solve as you are very resourceful.

KEY RESPONSIBILITIES:
Anticipating needs and constantly/consistently staying steps ahead.
Triaging an active inbox, including drafting communications, prioritizing what needs to be accomplished, and streamlining task management.
Coordinating a challenging calendar with meetings, interviews, travel, and everything in between.
Maintaining a high degree of confidentiality and handling private information with utmost discretion.
Following-up and following-through on all action items.

QUALIFICATIONS:
Minimum of 3 years experience as an executive assistance. (This is an advanced level position)
Fluent in speaking , writing, and reading in English. Ability to make phone calls and speak English with confidence.
Positive attitude, where no project is too big or too small.
Natural affinity and ability for details and you triple-check everything.
Dedicated to planning ahead, yet able to adjust when faced with unexpected changes.
Self-starter, self-motivated, dedicated, and diligent.
Critical thinker and creative problem solver.
Tech savvy is a must.
Must be comfortable and not afraid to ask questions.

Hours: Estimated : 8 am to 6 pm/ US Time, PST, Monday-Friday

Please answer the following questions to be considered: (Do not apply without the below)
1. What is the toughest obstacle you have encountered in life? Did you overcome it?
2. As a prior executive assistant, what was the most difficult situation you had to manage?
3. As a prior executive assistant, what were your top 3 job responsibilities?
4. Rate your ability on a 0-10 scale with “10” being an expert on the following programs:
4a. Excel
4b. PPT
4c. Access
4d. Outlook
4e. Zoho Forms
4f. Adobe Illustrator/Photoshop
4g. Camtasia
4f. Learn Dash

Please include your CV / resume, answers to the above questions, provide your DISC results, and a brief voice recording introduction to be considered. Either respond to this post on OLJ or email to Click to view

Starting pay based upon experience at 90,000 pesos/month + bonuses