Executive Assistant (13th Month, Vacation Included)

Are you looking for a role that grows with you, but provides a stable foundation? Then we should talk.

I’m looking for an experienced executive assistant to help me jumpstart and reorganize the systems I used at my last company to work for my new role. Together, we will work as a team to manage and cultivate my network while producing multiple podcasts and managing a business.

This is a fast paced role, and you are expected to be online and available more often than the average 9-5. In return, I will make sure you are well rewarded.
# Executive Assistant
The goal of this role is to enhance operational efficiency and support the CEO by managing routine tasks and facilitating communication, allowing him to focus on strategic decision-making and business growth.

This person is a proactive, detail-oriented individual who possesses strong organizational skills and the ability to multitask effectively. They are adaptable, tech-savvy, and possess excellent communication skills, with the potential to grow into a leadership role within the company.

As a venture scales, they may stop managing inboxes and CRMs in order to become the department lead (Chief of Staff) for our executive operations team instead. Alternatively, an interest in project management and workflow design could lead to other opportunities.

Qualifications:
– 1+ years experience in fast-paced administrative role
– Excellent written and verbal communication abilities
– Proficient with CRM platforms, email and productivity software
– Great attention to detail and time management skills
– Takes initiative and seeks opportunities to improve
– 99%+ Internet and Power Uptime
– Willing to work US Central hours starting at 7am, Monday-Friday with a half day on Sunday
– (Nice to have) Experience with podcasting, automation, recruiting, or AI

Benefits:
– Competitive salary plus 13th month annual bonus
– Healthcare stipend after first 180 days
– Equipment stipend after first 180 days
– Up to 10 paid days off per year
– Positive work culture focused on communication and transparency

Objective: Maintain Orderly ClickUp Project Tracking /w Meeting Notes
Ensure all projects are accurately tracked in ClickUp, with all meeting notes documented and accessible.
## Objective: Maintain Accurate CRM/Pipeline /w Meeting Notes
Keep the CRM and sales pipeline updated, ensuring all interactions and meeting notes are accurately recorded.

Objective: Achieve Inbox 0 Daily
Manage the executive’s inbox daily to ensure all messages are addressed, filed, or delegated, maintaining clear communication channels.

Objective: Maintain 48hr Hiring Response Cycle
Streamline the hiring process to ensure all candidates receive a response within 48 hours of their application or interview.

Role Responsibilities

Quarterly
– Review and optimize administrative processes for efficiency.
– Prepare and assist in the execution of quarterly strategic planning sessions.
Monthly
– Compile and present a monthly report of operational metrics and CRM highlights.
– Coordinate and schedule monthly team meetings and follow-ups.
– Review and coordinate new job postings for the month.
Weekly
– Organize meeting agendas and ensure that follow-up actions from meetings are implemented.
– Review upcoming week’s calendar to prioritize tasks and meetings for the executive team.
– Sync with executive team to ensure priorities are aligned
Daily
– Achieve Inbox 0, ensuring prompt responses and organized follow-ups.
– Update ClickUp with the day’s progress and any new tasks, action items, or meeting notes.
– Maintain CRM with the latest interactions and ensure pipeline accuracy.
– Conduct initial review of new applications and coordinate hiring activities.

This role is designed for someone who excels at keeping things running smoothly behind the scenes and has the ambition to grow with the company, potentially evolving into a more strategic role as the venture develops. The successful candidate will start as an essential part of the day-to-day operations with the objective to transition into a leadership position, orchestrating the broader executive operations as a Chief of Staff.

About GOTVentures
We start B2B service and SaaS companies that help entrepreneurs and businesses save time and money on their work. We have 2 active portfolio companies: Click to view and Click to view.

If you have read this far, then you are my kind of person! Include a reference to chicken adobo in your resume or cover letter in order to pass the first test (attention to detail).

Our Operating Principles
1. You Set The Rhythm – Projects Move At The Pace Of Their Team Syncs. Sync more, be hyper communicative, and move faster.
2. Do More To Do More – More actions = More Output. This is the secret that everyone knows and nobody does.
3. Be Hyper Communicative – Leadership, success, and great client service all start with hyper communication.
4. Clarity = Speed – Gain both by doing the One Thing that will give you success. Simplify to Accelerate.
5. If It Matters, It Must Be Measured – If you want something to change you’ve got to be tracking it.
6. Be Honest – In Thought, Opinion, and Word; Even If It Hurts.
7. Be Present – Respect The Time Others Give You. Time is the only nonrenewable resource you have.
8. You Get What You Give – Bring a 5 star attitude if you want a 5 star experience. Showing up with a good attitude is part of the job.
9. Better Every Day – Compound Your Improvements. Operational excellence starts with optimization.
10. By Endurance We Conquer – We continue until the task is done, less it need never be done.
11. Seek Leverage – If you do it twice, automate it. Leverage AI & Automation to do more before you do more to do more. This is strategic laziness.
13. You Are In Charge – You are the only one who can hold yourself accountable. Extreme ownership and radical autonomy start with you.

Send me your Resume, a Cover Letter, and Your Desired Wage for 45 hours per week