Executive Assistant

We are seeking a highly organized, proactive, and experienced Virtual Personal and Executive Assistant based in the Philippines. The ideal candidate will have over five years of experience supporting senior executives and managing personal tasks virtually. This role requires a high level of professionalism, discretion, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

Executive Support:
Manage executive calendars, schedule meetings, and coordinate appointments.
Prepare and edit correspondence, communications, presentations, and other documents.
Conduct research, compile data, and prepare reports for consideration and presentation.
Manage and prioritize incoming emails, calls, and correspondence.
Coordinate travel arrangements, including flights, accommodations, and itineraries.
Facilitate communication and act as a liaison between the executive and internal/external stakeholders.

Personal Assistance:
Handle personal tasks as requested, ensuring timely completion. (Example, submitting claims for travel or insurance and following up)
Assist with personal scheduling, including appointments, events, and family activities.
Manage household-related tasks such as coordinating with service providers and handling deliveries.

Administrative Tasks:
Maintain and organize electronic files and documents.
Handle confidential information with the utmost discretion.
Assist with special projects and perform other duties as assigned.
Monitor and manage social media accounts and online presence as needed.

Qualifications:
Experience: Minimum of 5 years of experience as an Executive or Personal Assistant, preferably in a virtual setting.
Education: Bachelor’s degree or equivalent experience preferred.
Technical Skills: Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
Communication: Excellent verbal and written communication skills in English.
Organization: Strong organizational skills with the ability to multitask and prioritize effectively.
Problem-Solving: Demonstrated ability to anticipate needs, think critically, and offer proactive solutions.
Time Management: Strong time management skills and the ability to meet deadlines.
Discretion: High level of professionalism and confidentiality.

Preferred Skills:
Experience with project management tools and software.
Familiarity with social media management.
Knowledge of travel coordination and event planning.
Basic bookkeeping or financial management skills.

Interested candidates are invited to submit their resume and an optional cover letter to Click to view. Additionally, please create a 2-minute Loom video and share the following information:

Introduction: Briefly introduce yourself, including your name and current location.

Experience Overview: Summarize your relevant experience as a Personal and Executive Assistant, highlighting key responsibilities and achievements. Mention any specific industries or executives you have supported.

Skills and Tools: Discuss the tools and software you are proficient in, particularly those relevant to executive support and personal assistance. Provide examples of how you have used these tools to streamline tasks and improve efficiency.

Problem-Solving Example: Share a specific instance where you successfully resolved a challenging situation in your role. Explain the problem, your approach, and the outcome.

Why This Role: Explain why you are interested in this particular role and how you believe your skills and experience align with the responsibilities and requirements outlined.

Availability and Work Environment: Mention your availability, preferred working hours, and your current work environment setup (e.g., home office).

Dreams and Joy: What are your dreams (can be little, medium, or big) and what in life brings you joy (can be little, medium, or big).

Please submit your Loom video link along with your resume and cover letter to Click to view. Applications will be reviewed on a rolling basis until the position is filled.