Executive Assistant

As an Executive Assistant at GlobalVision, you will be responsible for supporting two members of our executive team! You’ll be the go-to person for our execs, helping them navigate their schedules and making sure they’re always one step ahead. From streamlining processes to tackling special projects and events, you’ll be a huge part of keeping everything running smoothly. We need someone who’s a master at juggling tasks, loves a challenge, and can handle anything that comes their way. Plus, if you’re a pro at making things happen behind the scenes and can work autonomously, you’re exactly who we’re looking for!

The Day-to-Day
– Act as a strategic partner to executives by managing their calendar, prioritizing meetings, and optimizing their time.
– Identify and implement process improvements to enhance workflow efficiency.
– Managing communications and filtering requests.
– Anticipate needs and proactively address potential issues to ensure smooth operation.
– Prepare and organize materials for meetings, presentations, and events, ensuring executives are prepared.
– Manage special projects as assigned and required.

Indicators that you could be a good match for this role
– You resonate with our values.
– You are comfortable stepping out of the responsibilities in this job description!
– You’re able to work autonomously and stay self-motivated.
– You have strong written communication skills (this is key to succeeding in an asynchronous workplace like ours).
– You have an inherent want to add value by removing obstacles, creating great process, and setting the people you are supporting up for success on a daily basis.
– You are able to make commitments and follow through.
– You are a creative problem solver with a positive attitude and a proactive mindset.
– You are able to give and receive continuous feedback.
– You are able to work EST working hours or near to.
– You have proven experience as an executive assistant or in a similar role in a fast-paced environment.
– You are fluent in English both verbally and in writing.

Nice to haves
– Previous experience working for a B2B SaaS company.

Who we are
GlobalVision builds and sells technology that helps companies in regulated industries get their digital and printed assets to market faster; without compromising quality. Through this 30+ year adventure, we have been bootstrapped and profitable by balancing agility and innovation with patience and thoughtfulness.

We track results – not hours worked. This empowers a remote-first and trust-based schedule. Everyone at GlobalVision is free to live and work wherever they thrive and self-manage their paid time off and work schedules. If we hit these results, we distribute a portion of profit growth evenly across full-time employees.

We firmly believe in these values, so make sure you do too:
– Freedom to innovate: We try new things and are not afraid of failure, as long as we learn from it!
– Grow, sustainably: We prioritize our long-term success over short-term gains.
– Problems are opportunities: Problems are opportunities for improvement and we recognize that we do some of our best work when we face adversity, then adapt.
– Trust and autonomy: We give our employees space and resources to do their best work every day and trust everyone to be intrinsically motivated and aligned with our mission.
– Radiate passion & positivity: We are passionate and team players with positive energy and intentions.
– Continuous feedback: Feedback is the fuel for learning and growth in everything we do.