Executive Assistant

We are NOT an agency.

JOB DESCRIPTION:

We are looking for a FULL-TIME Executive Assistant to the Owner of EmpowHERto.

Position Overview:
We are seeking a dynamic and organized individual to join our team as an Assistant to the Owner of EmpowHERto located in Toronto, Canada & Fort Lauderdale, USA. This multifaceted role will involve providing administrative support, managing communication with donors and clients, creating proposals and investor pitch decks, ensuring efficient call management and meeting coordination, as well as assisting with payroll and timesheets.

Key Responsibilities:
1. Administrative Support:
* Assist the owner with day-to-day administrative tasks, including scheduling, calendar management, and travel arrangements.
* Maintain organized digital and physical files, ensuring easy accessibility to important documents.
* Prepare reports, presentations, and other documents as required.

2. Communication:
* Act as a liaison between the owner and internal teams, clients, donors, and stakeholders.
* Handle incoming emails, phone calls, and inquiries, providing timely responses or forwarding to appropriate parties.
* Craft and edit effective communication materials, including emails, letters, and proposals.

3. Donor and Client Relations:
* Manage donor and client databases, keeping accurate records of interactions and communications.
* Assist in creating and executing strategies to engage donors and clients, ensuring a positive relationship and continued support.
* Coordinate meetings and events with donors and clients, providing exceptional service and building rapport.

4. Proposal and Pitch Deck Creation:
* Collaborate with the owner to create compelling proposals and pitch decks for potential clients and investors.
* Gather necessary information, conduct research, and create visually appealing materials that effectively communicate the company’s value proposition.

5. Call Management:
* Professionally handle incoming calls, directing them to appropriate team members or providing information as needed.
* Ensure all calls are answered promptly and in a courteous manner, maintaining a high level of customer service.

6. Meeting Coordination:
* Schedule and coordinate meetings, including internal team meetings, client presentations, and donor discussions.
* Ensure all logistics are in place, such as setting up virtual or in-person meetings, sending invitations, and preparing necessary materials.

7. Payroll and Timesheet Assistance:
* Collaborate with the finance team to assist with payroll tasks, including data entry and verification.
* Help manage timesheets and ensure accurate recording of employee hours and attendance.

Qualifications and Skills:
* Exceptional organizational skills with a keen attention to detail.
* Excellent verbal and written communication skills.
* Proficiency in Microsoft Office Suite and Google Workspace.
* Ability to prioritize tasks and manage multiple projects simultaneously.
* Strong interpersonal skills and a customer-service-oriented mindset.
* Flexibility and adaptability in a fast-paced, dynamic environment.
* A proactive attitude with the ability to take initiative and work independently.
* Knowledge of social media platforms and digital communication tools is a plus.

Join Our Team:
If you are a motivated, organized, and enthusiastic individual with a passion for supporting meaningful initiatives across diverse industries, we encourage you to apply. As a member of our team, you will have the opportunity to contribute to the success of three innovative companies and play a pivotal role in their growth and your growth with a flexible schedule.