Executive Assistant

ROLES AND RESPONSIBILITIES:
Backup for marketing assistant when needed by posting to social media and sending newsletters.?
Review and pay contract staff invoices.?
Onboarding of new staff: create IT logins, email signatures, add to website, etc.?
Maintain contract staff PTO tracking spreadsheet.?
Track employee anniversaries and review dates.?
Manage travel arrangements?
Manage CEO email?
Manage CEO calendar?
Manage firm receipts and filing system?
Track and pay referral fees and agreements?
Manage firm expenses and review monthly?
Manage CEO Continuing education requirements, schedule training, track hours and certificates.?
Assist with project management of firm wide initiatives.?
Track and schedule staff performance evaluation deadlines
Prepare agendas, take meeting minutes, and ensure follow-up on action items.
Manage firm tech subscriptions, ensuring timely renewals and cancellations as needed.
Oversee the organization, storage and retrieval of company files and documents.
Training and helping other team members both in the U.S. and Philippines.

SOFT SKILLS:
High level of emotional intelligence.?
Proactive and anticipates needs of CEO, fellow team members and clients.?
Capability to think ahead and plan strategically.
Tech savvy!?
Professional discretion.?
Loves being organized and helping others GET organized.?
Unwavering attention to detail.?
Strong commitment to meeting deadlines.?
Resourcefulness without compromising efficiency.?

TECHNICAL REQUIREMENTS:
Advanced technical knowledge with a keen ability to apply it effectively.
Good understanding of office management and role of support staff to high level executive.?
Ability to “manage up” by empowering the CEO to effectively do her job.?
Ability to make decisions, work independently and think critically.?
Demonstrable ability to multi-task and adhere to deadlines.?
Well-organized with a customer-oriented approach.?
Excellent knowledge of MS Office and overall wizard with technology.?
Ability to manage projects independently. Magician at “making things happen”.?
Articulate in both written and oral communication.?
BS in Business or a relevant field is required
Minimum of 2 years of experience as an executive assistant