Executive Assistant

Role Description – Brief Summary of Team Member’s Role
The Remote Executive Assistant is tasked with supporting a Senior Leader, optimizing their productivity by managing administrative and scheduling needs. This role combines strong organizational skills with a deep commitment to the core values of Team 2020 to maximize and optimize the effectiveness of our leadership.

Why This Role is AWESOME! – The Exciting Reasons Why This Role is the MOST Important Role in the Entire Company
As a Remote Executive Assistant to one of our Senior Leaders, you’ll play a crucial role in the efficiency of leadership within a growing and ambitious company. You will have a direct impact on the success of the company by ensuring that one of its top leaders is well-prepared, organized, and focused on what they do best. This role offers not just a position, but a partnership that is integral to fulfilling our purpose.

What OBSERVABLE Behaviors Should We See EVERY Day?
– Checking and updating the calendar and sorting/responding to emails.
– Planning and reviewing upcoming commitments and deadlines.
– Working on assigned projects for your leader.
– Proactively communicating and following-up with various stakeholders.

Responsibilities – Doing the Job. The Actions for Which the Team Member is Responsible.
– Live up to Team 2020’s culture and core values.
– Manage and prioritize your leader’s emails and calendar appointments to streamline their daily schedule.
– Prepare meeting agendas and ensure that all necessary materials are ready ahead of scheduled meetings.
– Handle confidential information with the highest level of discretion and integrity.
– Coordinate travel arrangements and itineraries for your leader.
– Facilitate personal and professional communication on behalf of your leader.
– Draft, review, and send communications on behalf of your leader.
– Assist in the management of personal tasks to increase your leader’s availability for strategic tasks.
– Monitor and manage expenses submitted for your leader’s review.
– Prepare and update reports and presentations as needed.
– Facilitate misc. other projects and tasks specific to your leader’s unique role.
– Other duties as assigned.

Expectations – Achieving the Results. The Goals and Metrics for Which the Team Member is Held Accountable.
– Thoroughly proof 100% of calendar appointments at least a week in advance, verifying agendas, venues, meeting time, confirming attendance, etc
– Maintain a response time of 48 business hours or less for leader’s email
– Manage travel arrangements with zero errors in bookings.
– Proactively problem-solve to prevent and resolve potential conflicts.
– Continuously optimize administrative processes to enhance productivity.
– Provide weekly updates every Friday on morale, stress, and workload using the Team 2020 weekly report tool.

Application Instructions:
– Email a copy of your resume/CV to Click to view
– Include the word “BLUEBERRY” in all CAPS in the email subject
– Highlight in your resume where you have previous executive support experience
– Any applications that do not follow these specific instructions will be discarded.

Requirements:
Must Have:
– Minimum of 3 years experience in an executive level support role (supporting calendar, email, and travel, at a minimum)
– Expert level skills with Google Suite and other EA tools/technology
– High-school diploma
– Drive to deliver results at all costs
Would be Nice to Have:
– Bachelor’s degree or advanced professional certification/expertise