Executive Assistant

Are you A HIGHLY ORGANIZED EFFECTIVE LEADER and COMMUNICATOR who works well with a team? If so, we would like you to join our team as the glue that keeps our organization together!

Our Executive Assistant will provide comprehensive administrative support to the leadership team of Iron Built Gym and the Iron Built Games, including coordination, communication, and organization. Our ideal candidate will play a key role in managing daily operations, facilitating communication between employees and ensuring seamless coordination of all executive-level activities.

Responsibilities:

Project and Calendar Management: Coordinate and manage team projects and schedules for the executive team, including arranging meetings, appointments, and events, both internally and externally.

Communication: Serve as a primary point of contact between the team including sponsors, athletes, coaches, and vendors, ensuring efficient and effective communication.

Meeting Support: Prepare meeting agendas, take minutes, and distribute summaries as needed. Follow up on action items to ensure timely completion.

Travel Coordination: Arrange travel plans for the executive team, including flights, accommodations, and transportation, especially for the Iron Built Games and related events.

Event Coordination: Assist in planning and executing internal and external events, including the Iron Built Games, VIP dinners, and other related functions.

Document Management: Organize and maintain executive records, including reports, contracts, and correspondence, ensuring confidential and sensitive information is securely handled.

Expense Management: Track and manage expenses for the executive team, including processing reimbursements and expense reports.

Project Support: Provide support for special projects and initiatives, including research, coordination, and implementation, as assigned by the executive team.

Administrative Tasks: Handle various administrative duties, including drafting emails, managing phone calls, and preparing documents and presentations.

Qualifications:

Experience: 3+ years of experience as an executive assistant or in a similar administrative role, preferably in the fitness or events industry.

Communication: Excellent written and verbal communication skills, with the ability to interact effectively with internal and external stakeholders.

Organizational Skills: Strong organizational and multitasking abilities, with a keen eye for detail and the ability to manage multiple priorities simultaneously.

Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital communication tools (email, messaging platforms). Click to view or asana

Time Management: Ability to manage time effectively, prioritize tasks, and meet deadlines.

Involvement in a rapidly growing company with potential for professional growth and advancement.
Application Process:

To apply, please submit a resume, cover letter, and any relevant references or portfolio materials showcasing your administrative and organizational skills.