Executive Assistant

As our Executive Assistant, you will assume a pivotal role within our organization. Your responsibilities consist of providing essential support to the executive team, overseeing various business processes, managing customer support operations, and coordinating our marketing and outreach initiatives. This role is vital in implementing strategies that align with the company’s mission and vision, improving processes, and driving operational excellence. Apply today to join something incredible!

Responsibilities
**Key Responsibilities:**

– Email management
– Calendar management
– Research in different areas of different businesses
– Planning and scheduling meetings.
– Recording the meeting notes (if required).
– Researching and organizing data
– Compiling reports.
– Providing complete administrative support.
– Inputting data into the CRM as it becomes available.
– Reviewing and updating information on online portals.
– Create Standard Operating Procedures for all significant operations within the organization.
– Ensure the smooth day-to-day operation of our business, promoting efficiency and productivity.
– Analyze current operational processes and implement improvements to increase efficiency, quality, and cost-effectiveness.

Requirements & Skills
– At least 5 years experience
– Demonstrate proficiency in tools such as TaxDome, GoHigherLevel, Asana, Google Suite, Notion, Zapier, Slack, Zoom, and Loom.
– Excellent understanding of organizational effectiveness and operations management
– Basic IT skills, including experience with databases, MS Office, Google Suite and so on
• Minimum of 5-10 years of previous Executive level experience reporting to COO/CEO or Senior Leaders.
• Impeccable written and oral communication skills
• Ability to establish priorities, problem-solve, multitask, and work within established procedures;
• Ability to pay close attention to detail and to ensure accuracy of reports and data
• Ability to make sound decisions using available information while maintaining confidentiality
• Ability to work successfully with staff, volunteers, and various business contacts in a professional and courteous manner; ability to negotiate with others and resolve conflicts, particularly in sensitive situations
• Fast-moving and energetic, with a strong sense of urgency and the ability to remain calm and resourceful under pressure
• Exceptional organizational skills and a strong work ethic
• Strong sense of responsibility and ability to complete tasks on deadline with minimal supervision
– Strong leadership and organizational skills with the ability to effectively communicate with all levels of the organization
– Excellent communication and interpersonal skills.
– Analytical and problem-solving capabilities.
– Ability to multitask and prioritize in a fast-paced environment

Working Hours: Monday – Friday 8:30am to 5:30pm Eastern Standard Time (US)

In return, we offer:
-The ability to increase your salary over time
-Health Benefits
-Monthly bonuses
-And other benefits

How to Apply:
Please reply here: Click to view/apply-here

Important note:
Please provide a quick one-minute video recording introducing yourself, your experience as an Executive Assistant and your general professional experiences. This is your chance to shine and for us to get to know you. In the Subject of the email please state “Executive Assistant”