Executive Assistant

Job Title: Executive Assistant

Location: Remote (East Asia – CST)

Company Overview:

Super Effective is a new technology venture creating innovative internet enabled products for the World. Our mission is to build software that supports authentic human expression and help people live better lives.
Our people are passionate, dedicated, and love building new things. Everyone on the team is considered an owner and encouraged to contribute on every level. Communication is one of our key tenets and feedback is always valued since there is so much we can learn from each other. We believe in moving fast, staying hungry, having fun, and building for the future we want!

Position Overview:

We are seeking a skilled and versatile Executive Assistant to support our finance, accounting, payroll, HR, and vendor management functions.
As the Executive Assistant you will play a crucial role in ensuring the smooth and efficient operation of our FinOps administration and processes. Success in this role is vital to enabling our company and all team members to succeed in theirs. Your ability to maintain confidentiality, communicate effectively, and manage multiple responsibilities will be essential.
If you’re a detail-oriented, organized, and self-motivated individual with a background in finance and operations, we’d love to hear from you.

Responsibilities:

1. Bookkeeping and Accounting:
– Maintain accurate financial records
– Track expenses, invoices, and receipts.
– Prepare Click to view financial transactions.
– Assist in financial reporting and analysis.

2. Payroll Management:
– Process employee payroll accurately and on time.
– Ensure compliance with payroll tax regulations.
– Handle payroll inquiries from employees.

3. Human Resources Support:
– Assist in HR administrative tasks such as onboarding, offboarding, and record-keeping.
– Maintain employee records and documentation.
– Help with benefits administration and enrollment.

4. Vendor Management:
– Manage vendor relationships and contracts.
– Process vendor invoices and payments.
– Negotiate terms and pricing with vendors when necessary.

5. Financial Reporting:
– Generate and distribute financial reports to relevant stakeholders.
– Assist in budget preparation and monitoring.

6. Administrative Support:
– Perform general administrative tasks as needed.
– Manage email correspondence, scheduling, and document organization.
– Support senior management with ad-hoc tasks.

Requirements:

– Bachelor’s degree in Finance, Accounting, Business Administration, or a related field (preferred).
– Proven experience in finance, accounting, or a related role.
– Expertise in accounting software and tools (e.g. Excel).
– Familiarity with HR processes and payroll systems (e.g. Deel).
– Strong attention to detail ensuring all tasks, no matter how small, are completed accurately
– Excellent communication and interpersonal skills.
– Resourceful Problem-Solving to anticipate and Identify issues, then ideating solutions quickly.
– Add your favorite color in the subject line of your application to demonstrate you’ve read this job description.
– Ability to work independently, prioritizing multiple tasks and managing time effectively.
– Discretion and the ability to handle sensitive information with confidentiality.
– Adaptability to changing demands and schedules, sometimes at short notice.
– Fluency in English. Chinese is a big bonus.

Benefits:
– Competitive salary and benefits package.
– Flexible remote work arrangements.
– Opportunity to work with a dynamic and collaborative team.
– Professional development and growth opportunities.

If you are a proactive and organized individual with a background in finance and operations, we encourage you to apply for this exciting role. Please submit a link to your audio or video intro (maximum of 2 minutes; you can use Vocaroo. com for the audio intro), your resume, and a cover letter outlining your relevant experience and qualifications.

Super Effective is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.