Executive Assistant

HIRING: Remote Executive Assistant – USD $9.6k-15.6k/yr

We’re seeking a rockstar Executive Assistant to bring order to the whirlwind of the CEO’s busy schedule. The CEO needs someone who can masterfully manage appointments, calendars, and inboxes while keeping an eye on strategic goals. From client follow-ups to chasing documentation, and from research to travel management, this role is all about keeping everything on track. Your knack for detail and passion for precision will play a pivotal role in keeping the CEO’s world running like clockwork. Ready to make a real impact? Join us and be the organizational hero our CEO needs!

Responsibilities of the Executive Assistant:

Email Management:
– Manage and prioritize incoming emails, ensuring timely responses
– Maintain and organize contacts to facilitate efficient communication
– Follow up diligently with referrals and prospective clients
– Conduct regular client follow-ups to nurture client relationships and address inquiries

Calendar Management:
– Coordinate and manage the executive’s calendar, ensuring optimal scheduling for strategic meetings and business priorities
– Book appointments and arrange meetings for the CEO

Task Management:
– Facilitate smooth execution of tasks on the executive’s agenda, including sending necessary documentation and action items to team members
– Chase and organize required documents to streamline workflow

General Research:
– Conduct research on potential business prospects and industry trends to support strategic decision-making.
Identify key buyers, industry leaders, and service providers relevant to the business niche
– Analyze demographic trends and market data in specific regions as needed

Travel Management:
– Occasionally manage travel arrangements, ensuring smooth logistics for business trips and events

Other Tasks:
– Transform mundane tasks into gold, supporting the business’s growth with your magical touch

What’s in it for you?

– 13th Month Bonus (Wild right?!)
– Permanent work-from-home / remote set-up
– Health insurance
– Dental insurance
– Mental health insurance
– Great starting salary
– Growth opportunity
– Performance-based raises
– Prizes and bonuses

Specifics:

Time
– Full-time, EST time zone
– This is a remote position so you can have the freedom to work from anywhere

Miscellaneous
– Attire – business casual when in meetings
– Professional setup (Pains me I actually need to write this down… )
– Clean background
– Good camera
– Good microphone
– Strong wifi

Tech Stack
– Zoom
– Microsoft Office
– MS Teams
– G-Suite

Compensation- $9.6k-15.6k/yr

Qualifications:
– Excellent communication skills in English, both written and oral.
– Proven experience as an Executive Assistant or in a similar role supporting C-level executives.
– Exceptional organizational and time-management skills.
– Proficiency in using office software and communication tools.
– Flexibility to adapt to changing priorities, travel schedules, and unexpected challenges with a proactive and solution-oriented approach.
– Strong problem-solving capabilities, anticipating potential issues and providing effective solutions.
– Meticulous attention to detail to ensure accuracy in travel arrangements, scheduling, and documentation.
– A proactive mindset with the ability to take initiative, anticipate needs, and act autonomously when required.

Don’t forget to attach your PDF resume and send it to Click to view. Please indicate the job title “Executive Assistant” in the subject line. We value those who follow instructions.