Job title: Executive Assistant
Location: Remote, Philippines
Compensation: FT, remote $6.25/hr (USD)
Why this role exists
This role will act as an integral part of my business and personal brand, supporting me by creating systems, holding me accountable, and taking various tasks and projects off my plate. Ideally, this is a long-term working relationship, where you also benefit by expanding your skill set and experience as my business grows.
About Sigal Ventures
I serve as an advisor and business coach to founders, fund managers & corporate executives (/)
Required
– 5+ years experience supporting U.S.-based executives
– You will need to overlap with Lisbon mornings (8:00-12:00) Monday through Friday
– Experience with CRM tools and Stripe
– You are an expert using modern collaboration tools (Notion, Google Workspace, Microsoft Office, Calendly, Docusend)
– Basic understanding of US book-keeping and accounting using Quickbooks
– Strong internet connection and dedicated workspace
– Excellent written English
Outcomes
– You will categorize all business expenses, using Quickbooks online, across two entities
– You will make sure all invoices are paid, and any delinquent invoices are pursued – ensuring the integrity of my AR / AP function
– You will help keep me on track by making sure I respond to new business queries in a timely manner & help with handling inquiries, managing calendar/scheduling and travel planning
– You will create products within Stripe, create reports, and generally manage the backend
– You will organize and systemize all of my digital paperwork, including resources, client related files and interaction
– You will perform (or help me hire & manage specialists) internet research, building marketing lists, managing social media
Skills
– You are highly organized
– You have created filing systems in the past
– You are experienced working across multiple timezones, juggling several calendars, as well as planning and booking international travel
– You are a strong researcher and process oriented
– You are able to manage a team on Upwork, or elsewhere, to fill gaps in the organization (examples would be: design, digital marketing, technical writing, etc)
Traits
– You are a lifelong learner
– You are a direct communicator
– You are technically savvy and digitally native
– You are highly organized
– You are not afraid to be ‘pushy’ when it comes to keeping me on task and on track
In the first 90-days
– You will go through hundreds of saved articles and organize them into themes, creating lists and publish them to my website which (runs off of a combination of Notion and )
– You will review, organize and systemize all of my existing and past contracts
– You will have completely taken over weekly bookkeeping responsibilities
Please apply through this link: /Mahway/27b984ca-e3ca-441c-81fa-83b1c570d7b0
*Be advised that we only review applications that are submitted through the above portal
APPLY FOR THIS JOB:
Company: VAS360- Virtual Staffing Agency
Name: Mahway
Email: