Executive Assistant

We are looking for a competent Executive Assistant to provide high-level administrative support to our Director. The successful candidate will be responsible for managing the day-to-day operations of the Director and ensuring seamless communication and coordination within the business. The Executive Assistant will play a pivotal role in enhancing the productivity and efficiency of our organization.

Responsibilities:
1. Calendar Management: Effectively manage and prioritize the executives’ calendars, including scheduling appointments, meetings, and conference calls, and resolving any conflicts or overlapping commitments.
2. Travel Arrangements: Coordinate all aspects of domestic and international travel for the executives, including flight bookings, hotel accommodations, ground transportation, and visa arrangements.
3. Meeting Coordination: Prepare agendas, organize materials, and coordinate logistics for meetings, conferences, and events. Take accurate meeting minutes and follow up on action items as necessary.
4. Communication Management: Act as a gatekeeper and ensure timely and appropriate communication between the executives and internal/external stakeholders. Draft, review, and edit emails, correspondence, presentations, and other documents.
5. Information Management: Efficiently handle and prioritize incoming correspondence, emails, and phone calls. Manage and maintain confidential information, documents, and files.
6. Project Support: Assist with special projects and initiatives by conducting research, preparing reports, analyzing data, and providing recommendations to support decision-making processes.
7. Relationship Building: Establish and maintain positive working relationships with internal teams, clients, partners, and vendors. Represent the executives professionally in various interactions and events.
8. Office Management: Oversee administrative tasks, such as office supplies procurement, expense reporting, invoice processing, and other general administrative duties as needed.

Qualifications:
• Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives.
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills, with exceptional attention to detail.
• Proficiency in using productivity tools, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management software.
• Discretion and ability to handle confidential information with utmost professionalism.
• Strong problem-solving skills and ability to think proactively.

If you are a motivated and dedicated professional who thrives in a fast-paced environment, we invite you to apply for the position of Executive Assistant at The Engagement Appeal. Join our team and contribute to our success by providing exceptional support to our executive. Please submit a link of your resume, along with a cover letter detailing your relevant experience and qualifications. On the subject line, please put ‘TEA – Rockstar EA’ to know if you really read this job posting. We look forward to reviewing your application.