Executive Assistant

As an Executive Assistant (EA), you’ll play a pivotal role in ensuring the smooth functioning of day-to-day operations. We’re looking for a proactive and experienced individual who can take charge, drive initiatives, and provide invaluable support to our CEO. This role requires someone with a keen sense of initiative, exceptional organizational skills, and a strong ability to prioritize tasks effectively.

Why Join Us:
– Opportunity to work closely with a dynamic CEO and make a real impact on company operations.
– Collaborative and supportive work environment where your contributions are valued.
– Competitive salary and benefits package.

Qualifications:
– Minimum of 3 years of experience as an Executive Assistant or similar role, preferably in a fast-paced environment.
– Proven track record of taking initiative and driving projects to completion with minimal supervision.
– Strong communication skills, both verbal and written, with the ability to interact effectively at all levels.
– Excellent organizational and time management skills, with a keen eye for detail.
– Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
– Ability to adapt quickly to changing priorities and work well under pressure.
– Discretion and confidentiality in handling sensitive information.
– Bachelor’s degree or equivalent experience preferred.

Responsibilities:
– Manage and prioritize the CEO’s schedule, ensuring optimal use of their time and resources.
– Anticipate the needs of the CEO and proactively address them to streamline workflow.
– Act as a liaison between the CEO and internal/external stakeholders, handling communication with professionalism and discretion.
– Conduct research, prepare reports, and compile data as requested by the CEO to aid decision-making processes.
– Coordinate and schedule meetings, appointments, and travel arrangements for the CEO.
– Monitor and follow up on action items resulting from meetings, ensuring timely completion.
– Assist in the preparation and organization of presentations, documents, and other materials.
– Handle confidential information with utmost sensitivity and discretion.

Skills:
– Experienced in using Notion to make projects run like clockwork, keep everyone on the same page, and organize tasks effortlessly.
– Able to manage virtual meetings via Zoom to keep our remote team connected and productive.
– Keep schedules in check and appointments running smoothly with Calendly.
– Collaborate seamlessly on documents, spreadsheets, and more with Google Suite.

If you’re a proactive and resourceful individual with a passion for supporting executive-level leadership, we’d love to hear from you! Submit your resume and detailed cover letter NOW !