Executive assistant

I am the owner and president of a vibrant and dynamic company with locations in houston and a new office opening in orlando. As the owner of this rapidly growing company, I am a busy guy with a million things coming at me from every direction and I need some assistance with some daily tasks and business organization. Fortunately, for someone looking for a great job (with an even better boss), I’m looking to hire a personal/executive assistant as soon as possible. This is a fantastic job opportunity for anyone looking to gain work experience.

I’m not the kind of boss that likes to micro-manage (well…, maybe a little) and lurk over your shoulder every minute of the day. As long as your tasks get completed efficiently and with close attention to detail, you’ll be free to work at your own pace.

I am looking for that perfect someone who can put in 20-25 hours a week with a flexible schedule Monday thru Friday.

QUALIFICATIONS/EXPECTATIONS

Seeking a capable, enthusiastic, reliable and very-responsive individual who can work as a part-time assistant for both professional and occasional personal tasks.
Must have a minimum of 1 year experience as an Executive, Administrative or Personal Assistant.
Must be a self-starter that is mature, trustworthy, professional and able to follow instructions precisely and work independently with minimal supervision.
Possess a can do attitude with the capacity to initiate work on his/her own.
Great problem solving skills are a must so you’ll need to have the talent to figure out how to do anything you don’t know how to do already (Google it).
Willing to learn the details of my business and be able to brainstorm and think of innovative solutions to issues/problems that pop-up.
Be able to bring energy, fun, good humor and competence to the position.
Capable of efficiently working remotely some of the time.
Most importantly I am looking to hire someone who can stay organized, accomplish their daily tasks quickly while maintaining accuracy, and be polite and articulate on the phones.

NECESSARY SKILLS

Candidate must be a meticulous organizer who is detail oriented, self-motivated and self-driven with an ability to multi task and prioritize.
Must be proficient in Gmail, Google Calendar, Google Drive and Google Docs.
Must be proficient with Microsoft Products including Windows 10, Word, Excel, Power Point.
Strong “people skills” and excellent communication skills, both written and verbal.
Some Photoshop and PDF experience

DAILY TASKS MAY INCLUDE BUT NOT LIMITED TO:

Reviewing/responding on my behalf to emails/voice mails on a daily basis and sorting, organizing and prioritizing it for me.
Setup appointments and add to calendar to help keep me organized.
Track and schedule calls and follow-ups.
Making copies, filing, creating/organizing files, other duties as assigned.
Phone call taking and making as needed.
Scheduling and following up
Researching and placing online orders.
Prepare and send proposals and estimates.
Making occasional travel arrangements.
Running occasional errands (business and personal).
Basically, I just need someone to help me with my daily tasks so I can focus on my work and help expand the business even more!

WHILE THIS JOB WILL START OUT PART-TIME, IT COULD DEVELOP INTO A FULL-TIME POSITION BASED ON YOUR PRODUCTION, RESULTS & GROWTH OF COMPANY.