Executive Assistant

We are seeking a highly organized and proactive Virtual Executive Assistant to provide comprehensive administrative support to both personal and business tasks. This role requires excellent time management, communication, and multitasking skills to handle a variety of responsibilities remotely. The ideal candidate will help prioritize tasks, manage multiple email inboxes, schedule appointments, book travel, and assist with business-related tasks, including podcast management and content creation.

Responsibilities

Personal Tasks:
Prioritize and manage daily to-do lists.
Monitor and manage multiple email inboxes to achieve inbox zero, including rescheduling or highlighting important emails with due dates.
Schedule personal appointments and manage calendars.
Book travel arrangements, including flights, hotels, and car rentals.

Business Tasks:
Assist in managing tasks and needs across two businesses.
Conduct business research and prepare reports.
Schedule podcast guests and follow up on podcast editing and publishing.
Collaborate with or manage a ghostwriter for blog posts and social media content.
Perform market research and competitor analysis.
Create and manage content for social media platforms.

Requirements

Proven experience as a Virtual Assistant or Executive Assistant.
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Familiarity with current technologies, such as desktop sharing, cloud services, and VoIP.
Proficiency in word-processing software and spreadsheets (e.g., MS Office, Google Suite).
Excellent email and instant messaging communication skills.
Strong organizational and time management skills.
Ability to multitask and prioritize tasks effectively.
High school diploma; additional qualifications as an Administrator or Executive Assistant are a plus.
Experience with social media management and content creation is preferred.

Skills
Communication: Excellent verbal and written communication skills.
Time Management: Ability to manage time effectively and meet deadlines.
Technical Proficiency: Comfortable using various software tools and platforms.
Organizational Skills: Strong ability to organize tasks and manage multiple priorities.
Problem-Solving: Ability to think critically and solve problems independently.
Attention to Detail: High level of accuracy and attention to detail.
Self-Motivation: Ability to work independently with minimal supervision.