Executive Assistant

We are a Canadian-based family-owned business with operations extending to the USA and undergoing rapid expansion. As we grow our current ventures and venture into new ones, we are seeking individuals to join our dynamic team. Much of our hiring will be done internationally.
Currently, we operate a short-term rental business and an e-commerce store. Additionally, we are launching another e-commerce store and establishing a recruitment agency. The environment is fast-paced, and we require a self-motivated individual who can thrive independently.
We prefer candidates with management experience to oversee our existing overseas team members. If you are ready for an exciting challenge and can contribute to our ambitious growth, please reach out at Click to view to apply.
Subject Line: High-Paced Exec Assistant Position
Job Overview:
We are seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be a proactive professional capable of handling a wide range of tasks with discretion and attention to detail. This role requires strong communication skills, the ability to manage complex schedules, and a commitment to maintaining confidentiality.
Responsibilities:
1. Calendar Management:
– Coordinate and manage executive calendars, ensuring efficient scheduling of meetings, appointments, and travel arrangements.
– Anticipate and prepare for upcoming events, proactively addressing potential scheduling conflicts.
2. Communication:
– Serve as the primary point of contact for internal and external communications on behalf of the executives.
– Draft and proofread emails, letters, reports, and other documents, maintaining a high level of accuracy and professionalism.
3. Travel Coordination:
– Arrange complex domestic and international travel itineraries, including flights, accommodations, and ground transportation.
– Provide detailed travel agendas and ensure executives are well-prepared for trips.
4. Meeting Support:
– Coordinate and prepare materials for meetings, conferences, and presentations.
– Attend meetings, take minutes, and follow up on action items to ensure timely execution.
5. Information Management:
– Manage and organize confidential information with discretion, maintaining accurate records and files.
– Conduct research and compile data to support decision-making processes.
6. Administrative Tasks:
– Perform general administrative tasks such as screening calls, managing email correspondence, and handling routine inquiries.
– Process expense reports and invoices in a timely manner.
Compensation : Starting between 25,000 – 32,500 php
Qualifications:
– Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives.
– Excellent organizational and time management skills, with the ability to prioritize tasks efficiently.
– Strong written and verbal communication skills.
– Proficiency in MS Office suite and other relevant software applications.
– Discretion and ability to handle sensitive information with confidentiality.
– Flexibility to adapt to changing priorities and work in a fast-paced environment.
Education and Experience:
– Bachelor’s degree in Business Administration or related field preferred.
– 2 years of experience as an Executive Assistant or in a similar administrative role.
Include a 3 minute video of yourself answering these 5 questions :
1 – Why are you interested in this position?
2 – What do you know about our company ?
3 – What is your ideal work environment ?
4 – What are your strengths ?
5 – Where do you see yourself in 5 years ?