Executive Assistant

About the role:
We are a software company offering an exciting Executive Assistant role.
The role is perfect for someone who can take the initiative and make the role their own. We are looking for a smart, driven, and highly organised person to join our team as the Executive assistant to the Director.
Role Summary:
To thrive in this role, you will excel at taking on administrative tasks, creating and documenting Standard Operating Procedures, and managing various projects across all business operations.
You will possess a strong administrative background.
Your Core Attributes:
– Organised – You are highly organised and structured; you look to improve processes and you anticipate every eventuality.
– Strategist – You approach a project or problem methodically and you’re a keen problem solver/solution provider.
– Communicator –You have excellent written and verbal communication. You are polite and professional to everyone but able to provide candid feedback.
– Driven – You are determined and hard-working.
– Efficiency – You know how to manage your time well and you’re responsive.
– Initiative – You’re able to anticipate needs and you can step up when it’s required to do so.
– Innovative – You can introduce new systems and work processes.
– Tech-savvy – You are proficient with business software. For example, Xero, Hubspot, Slack, Asana, MS365, Zoom, Calendly, Google docs, etc.
– Reliable and dependable – You are there when it’s needed, and you are committed to growing with the organisation.
Experience and Qualifications:
– Experience 3+ years in a similar role (preferred).
– Graduation: bachelor’s degree or equivalent (preferred).
– Fluent in written and spoken English.
– Location: You are based in Australia or in a similar time zone (required).

Core Responsibilities:
Work closely with the Director to manage his time, calendar, inbox, and payments.
Numerous administrative tasks to assist the Director.
Communicating on behalf of the Director by email or phone.
Managing payments to contractors.
Organising meetings and providing follow-ups.
Executing contracts with stakeholders.
Travel organisation and bookings.
Events organisation for customers, staff, training, webinars etc.
Create or introduce new systems and documenting processes.
Strategic planning and performing research.
Reporting, data analysis, and presenting data.
Engage and build trust with the Director and stakeholders.
Collect and analyse feedback.
Location:
Our head office is in Sydney, Australia (GMT +10). This role is a remote working-from-home role.