Executive Assistant

Location: Work From Your Home at a High-Performing Digital Marketing Agency with stability & lots of growth potential

At Patient Acquisition, we are leaders in the digital marketing industry, and on the lookout for an Executive Virtual Assistant who embodies our core values of integrity, solution-oriented thinking, a winning attitude, extreme ownership, kaizen, and teamwork. If you are a detail-oriented professional with excellent team collaboration skills and a passion for taking on new challenges, join our team which takes pride in our team and being with other A-players!

Role Summary:
We are on the lookout for a highly organized, proactive Executive Assistant to provide direct support to our CEO. The ideal candidate will excel in making the CEO’s life more manageable and efficient through meticulous calendar management, inbox handling, and overall executive support. This role is crucial in facilitating the CEO’s focus on strategic objectives by minimizing administrative burdens.

Key Responsibilities:

Direct Assistance to the CEO: Act as the right hand to the CEO, providing high-level support to streamline their daily operations and enhance productivity. Understand the CEO’s priorities to effectively manage their time and resources.

Calendar Management: Take charge of the CEO’s calendar, scheduling meetings, appointments, and conference calls, considering optimal time management and priorities to ensure a balanced and efficient workflow.

Inbox Management: Oversee the CEO’s email, prioritizing critical communications and ensuring that all messages receive timely responses. Serve as a gatekeeper to filter important information and reduce information overload.

Executive Support: Provide comprehensive support to the CEO, including preparing documents, creating presentations, and coordinating meeting logistics. Facilitate communications with both internal and external stakeholders, maintaining confidentiality and professionalism at all times.

Project Coordination: Assist the CEO with project management responsibilities, liaising with internal teams and external partners to ensure project milestones are met and deliverables are achieved on schedule.

Event Planning: Organize and manage events directly related to the CEO’s activities, including executive meetings, and other company-related events, ensuring seamless execution and attention to detail.

Administrative Duties: Handle a variety of administrative tasks to support the CEO, maintain documents, and contribute to the efficiency of the executive office.

Qualifications:
Demonstrated 3 years of experience as an Executive Assistant, preferably with direct support to C-level executives.
Exceptional organizational skills and impeccable attention to detail.
Strong multitasking ability, with a talent for prioritizing tasks in a high-pressure environment.
Superior communication and interpersonal skills, with the ability to interact with stakeholders at all levels.
High proficiency in Microsoft Office Suite and familiarity with various business software.
Discretion and confidentiality are paramount.

What We Offer:
Competitive salary and benefits package.
A dynamic, supportive, and engaging work environment.
Opportunities for personal and professional development.
Flexible working arrangements to help you balance your work and personal life.

Tools We Use:
Slack
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Notion
Zapier
Go High Level
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Google Drive

Patient Acquisition is an equal-opportunity employer and welcomes applications from all qualified candidates. If you meet the above requirements and are excited about this opportunity, please submit your resume and cover letter. In your proposal, please start the first line with “detail matters” to demonstrate your attention to detail. We look forward to hearing from you and having you join our team!