Executive Assistant

JOB RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:
• Assist CEO as a “second brain” in identifying and executing critical business tasks
• Own CEO’s email inbox and ensuring all replies are processed
• Own CEO’s calendar and ensure all future events are accounted for in his schedule
• Handle travel responsibilities, including booking and coordinating flights.
• Prompt response to emails on behalf of CEO
• Hopping on daily calls with the CEO to break down the “state of the union” of business, his schedule, items that need processing.
• Ensure team & clients are efficiently onboarded, and the team is properly using our project management tools
• Building custom reports using Google Sheets or Google Data Studio, or a similar tool
• Taking meeting notes/minutes, outlining action items, and assigning accordingly
• Build new reporting views, document processes, and ensure the team follows said processes
• Working with list-building tools to curate contact lists
• Making certain that lists are cleansed before use
• Uploading contact lists to email and calling tools on a regular basis
• Monitoring the inbox for open and reply rates and making appropriate modifications
• Monitoring email addresses for delivery and intervening when necessary using SOP
• Ensure that team members provide timely and high-quality output.

EXPERIENCE AND SKILLS REQUIRED:
• 3+ years of substantial experience as an executive assistant, preferably supporting CEOs or CXOs in a fast-paced and • demanding environment. Proven experience managing the daily schedule and tasks of top-level executives is crucial.
• An expert-level executive assistant should proactively anticipate the CEO’s needs, identify improvement areas, and take the initiative to tackle challenges.
• Excellent written and verbal communication skills are essential for effective communication with executives, team members, clients, and vendors. The ability to draft and compose emails on behalf of the CEO accurately and professionally is important.
• Must possess exceptional organizational skills to manage multiple tasks, prioritize effectively, and meet deadlines. Being detail-oriented is essential to handle various administrative tasks efficiently.
• Must multitask and prioritize tasks according to their urgency and importance.
• Demonstrate a solid typing WPM (ideally 55 wpm+)
• Experience with project management tools like Asana and ensuring that the team effectively uses these tools.
• Familiarity with financial processes, including handling invoices, payroll, and financial reporting, will enable the candidate to provide valuable insights into the company’s profitability and financial health.
• Proficiency in using tools like Google Sheets, Google Data Studio, or similar software to create custom reports and analyze data will be valuable in supporting decision-making processes.
• Excellent note-taking skills and the ability to summarize discussions, outline action items, and create clear documentation are necessary to ensure effective communication and follow-through.
• Must have experience in documenting and improving processes to streamline operations and ensure the team adheres to established procedures. Bonus points if you know how to use Zapier, Click to view, and build no-code automations.
• Familiarity with list-building tools and contact list management is essential, as this role involves curating contact lists and ensuring data hygiene.
• Identifying critical business tasks, solving problems independently, and making data-driven decisions will be valuable in supporting the CEO effectively.
• Discretion and the ability to handle sensitive information with utmost confidentiality are fundamental qualities for an executive assistant working closely with top-level executives.
• Understanding marketing and sales principles means that the candidate should have some knowledge or exposure to how new potential customers or leads are identified and attracted to the company’s products or services. Additionally, they should understand the fundamental concepts and strategies used in marketing and sales.

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TECH REQUIREMENTS:
• Computer – at least i5 or equivalent with 8gb RAM
• Internet Speed – At least 50 MBPS Download speed

Job Type: Full-time
• Schedule: Monday to Friday 8:00 AM – 5 PM PST // Tuesday- Saturday 12 AM to 9 AM Philippine Time
• Salary Range: Php 40,000-60,000 monthly, Depending on experience

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APPLICATION INSTRUCTION:

1. Please send an email to Click to view with the Subject: I am your next CAI Executive Assistant”

2. Then, please share a couple of paragraphs describing why you’d be good for this position, and

3. Please share the link to your resume (don’t skip this step or we will not accept your application!).

4. Please also include your mobile phone and Viber contact number (We will provide updates regarding your application here) to speed up the application process. Thank you.