Executive Assistant

Company Overview:

At XFACTR, we’re not just about marketing; we’re about transforming lives and businesses. Based in Knoxville, TN, XFACTR is a dynamic agency specializing in TikTok Ads Marketing, alongside Meta Ads and UGC creative services. Our mission is to facilitate a journey of self-discovery, empowering individuals to fearlessly pursue their passions and dreams. We’re dedicated to making generating sales in ecommerce simple, offering consistent, repeatable outcomes through streamlined processes.

Position Overview:

We are seeking a highly organized and reliable Executive Assistant to join our team and support our CEO, Jordan Kilgour. The ideal candidate will excel in managing communication channels, scheduling, and email correspondence, allowing Jordan to focus on business growth and client relationships. This role offers an exciting opportunity to contribute to a fast-paced environment and make a significant impact on our mission to inspire and empower.

Key Responsibilities:

Slack Communication & Reporting:
– Manage and oversee all Slack communication channels.
– Ensure timely responses and facilitate efficient communication among team members.
– Provide regular reporting on Slack activity and effectiveness.

Calendar & Time Management:
– Maintain Jordan’s calendar, scheduling meetings, appointments, and events.
– Proactively manage Jordan’s time to optimize productivity and minimize conflicts.
– Assist in prioritizing tasks and deadlines to maximize efficiency.

Email Management & Reporting:
– Manage and oversee all email correspondence, filtering and prioritizing messages.
– Respond to or delegate emails as necessary, maintaining professionalism and accuracy.
– Prepare regular reports on email activity and outcomes.

Additional Responsibilities:

– Take ownership of tasks and projects that contribute to Jordan’s productivity and effectiveness.
– Provide administrative support as needed, including document preparation, data entry, and research.
– Proactively identify opportunities to streamline processes and improve efficiency.
– Foster a positive and collaborative culture within the team, embodying XFACTR’s values.

Qualifications:

– Proven experience in a similar executive support role, preferably in a fast-paced environment.
– Excellent communication skills, both written and verbal.
– Exceptional organizational and time management abilities.
– Proficiency in Slack, Google Calendar, and email management tools.
– Strong attention to detail and problem-solving skills.
– Ability to maintain confidentiality and professionalism at all times.
– Self-motivated with a proactive approach to tasks and responsibilities.

Company Culture:

At XFACTR, we’re more than just a team; we’re a community dedicated to excellence and limitless potential. We value hard work, initiative, and a positive attitude. Our culture is built on collaboration, innovation, and continuous improvement. Join us in making a difference and shaping the future of ecommerce marketing.

LOTS of opportunity to take on more hours, support the team and be an important part of our company’s success.

ONLY TAKING APPLICATIONS FROM THOSE WHO SEND A LINK TO A GOOGLE DRIVE VIDEO THAT IS 20-40 SECONDS LONG EXPLAINING WHY YOU ARE A GOOD FIT. WE WILL NOT LOOK AT YOUR APPLICATION OTHERWISE.