Executive Assistant

Are you highly organized, a creative problem solver, ready to take on any challenge, and looking for an opportunity to fully utilize your unique skills?
Being my executive assistant is that opportunity.
You will be in the day to day of helping me run a growing business, scheduling my personal life, and most importantly be a vital member to our teams success.

If you thrive in a dynamic environment, love bringing order to what could become chaos, and have the below skills we can’t wait to talk to you!

Working hours : 15-25 hours/week
Working Time; EST Timezone

NOTE: Any applications that will not follow the How to Apply instruction will be archive automatically.

Job Description:
– Organizing and handling my calendars, setting up appointments, and making sure all commitments are met.
– Regularly checking and organizing email inboxes, prioritizing messages, and ensuring timely responses.
– Handling and filtering messages, ensuring that important communication is promptly conveyed.
– Coordinating and scheduling appointments, both personal and professional
– Crafting and sending cards for various occasions, maintaining a personal touch in professional and personal relationships
– Assisting in budget management, including reconciliation, expense tracking, and ensuring everything is accounted for.
– Proficient in researching and compiling data to support decision-making, prepare for meetings, and ensure well-informed and strategic assistance to me
– Proactively ensuring that tasks assigned are completed in a timely and efficient manner.
– Frequent meetings with me to discuss tasks, schedules, and other related matters. This involves regular check-ins to review ongoing projects, discuss upcoming schedules, and brainstorming.
– Get what big goals I’m aiming for, know which ones come first, and understand how I decide where to put my energy and effort.

Skill Requirements:
– Ability to communicate effectively, both written and verbally.
– Proficient in crafting professional and articulate written communications.
– Understanding of basic accounting principles for budget reconciliation.
– Capacity to quickly grasp and synthesize large amounts of information.
– I read a lot and am basically always trying stuff from the books I read so you probably also need to be a reader (I use audible)
– Basic knowledge on email management software, presentation and worksheet apps (e.g. Google Suite is what I mostly use)

TJ’s 16 Personality Type: ENTJ-A
The Commander. ENTJs are energized by working with others, focused on understanding complex systems, eager to solve problems by implementing efficient solutions, and driven to be organized and fair.
TJ’s Working Genius Type: Wonder/Galvanizing
The Philosophical Motivator
An excitable, curious, and enthusiastic proponent of ideas and people. A unique combination of eagerness and caution.

Notes on working with me from around the office:
Aejay
1. Be honest, he can take it well and both of you will be able to workout the problem if you continue to be open
2. Ask him about his expectations: on a given project, ask as much questions as you need to, it’s better to annoy him on the first meeting than move on and a few days later he finds out you never really understood his points at all
3. Update him in regards to progress as soon as possible and don’t be afraid of asking questions even just to clarity
4. Be on time on meetings, depending on your level of experience, your first months could be rough if he feels that you need some “breaking in” to our pace of working and company culture, that’s from my personal experience at least, just be ready for it.
5. Know when it’s “friendly time” or “professional time” TJ loves to joke around especially in the beginning of meetings, but it’s easy to fall into the habit of just going off tangent even if it’s already time for work talk, that may just be me as well but it could help.

Micah
Be honest
Sharing updates and asking questions is valued.
Be creative in solving problems
Prioritization is key
Attention to detail
Tech-savvy
Anticipate needs
Collaboration is the key
Always upskill yourself

Airiz
– Working with passionate person that will push you to be a greater person
– Loves ideas but a critical thinker and considering all other possibilities/options before jumping the gun.
– Very considerate but knows when not to be taken advantage of
– Following his train of thoughts so important to take notes and clarify on what needs to be done.
– Loves to list things, ideas, thoughts so being proactive and not being reactive is kinda important

How to Apply
How to Apply
-Send your resume and cover letter to Click to view with the title “Executive Assistant: .” –Please also include an answer to the below:
Augusta Roofing Pros has a self service storage unit at “Storage Sense – Martinez – Old Evans Road” however we are running out of room. I want to add a unit that allows us to properly organize our shingle inventory. I have purchased a shelving unit: Kobalt Bolted Steel Heavy Duty 4-Tier Utility Shelving Unit (84-in W x 24-in D x 84-in H), Black from Lowes. Please send a screenshot of the best fit/least expensive available unit at that storage facility.

Any questions or concerns you have about the position please feel free to send over as well and we will do our best to get back to you in a timely manner.