Executive Assistant

We are a growing Commercial Interior design business looking for an Executive Assistant to help us with everyday management tasks.

This is a contract based remote job for 20 hours a week, to start with. Great for anybody who has minimum 4 years experience with office management and is willing to learn more.

Please read this post to the end and answer questions at the end!!!.
Please record a video of yourself when applying.

– You must be available either from 8 AM PST to 12Pm PST (12AM PhST to 4 AM PhST)
OR from 3 PM PST to 7PM PST (7AM PhST to 11AM PhST)
– You pick what works best for you.
– Workdays: Monday – Friday, US time.

Please apply if this describes you:
– Good communicator, in writing, by phone, and zoom call.
– Energetic and optimistic.
– Proficient in office software (Microsoft Office, Google Workspace) and able to quickly learn and use new tools.
– Resourceful in finding information, solving problems, and handling unexpected challenges.
– Wants to help our company to grow, once you learn what we do. 🙂
– Problem solver: can anticipate needs, identify potential issues, and offer solutions contributing to the smooth operation.
– Detail oriented and organized. We will rely on your assistance to handle important details accurately, from managing travel arrangements to proofreading documents.
– Team player, ability to build positive relationships with team members, clients, and other stakeholders.
– Can handle sensitive information and maintain confidentiality.
– Ability to maintain professionalism in all interactions and represent the organization positively.
– Have a good LinkedIn and other social media presence to represent our company.

Experience you need to have:
– 4 Years of experience in Office Management or VA.
– Google sheets and docs.
– Microsoft office.
– Photoshop and illustrator.
– Social media platforms management: FB groups and pages, Instagram, Tik-Tok.
– CRM HubSpot basic knowledge is a plus.
– Asana project management program basic knowledge is a plus.
– WordPress basic knowledge is a plus.
– QuickBooks basic knowledge is a plus.

Tasks we need help with:
– Emails communications with potential clients, such as sending preliminary proposals, scheduling zoom calls.
– Phone calls to schedule zoom calls or get more information when needed.
– Managing calendars.
– CRM Hubspot keeping up with notes about leads.
– Posting press releases on different websites.
– Online research.
– Formatting PDF documents as needed.
– Ordering prints or items for clients online.
– Managing FB group and our Instagram pages.
– Schedule photographers to take photos of complete projects locally and in other states for our portfolio.
– We may have more tasks as we get to know you. 🙂

Why join our team?
• Remote job, no commute or traffic.
• Opportunity to grow as our business grows. The job may transition into full time.
• Flexibility to have more than one job or go to school at the same time.
• NO risk to join as this is a contract job.

Please apply by sending your short resume and answer following questions:
– Why are you interested in this position? There is no wrong answer to this one.
– What office software and tools are you proficient in, and how have you utilized technology to enhance efficiency in your previous roles?
– Are you OK to do a small test to check your time management and communication skills level?

We are looking forward to meeting you!