Executive Assistant

Executive Assistant for 7-Figure E-commerce Business Leader

I run a growing 7-figure e-commerce focused primarily on Amazon and Ebay. As a big picture thinker, I have lots of ideas but I’m starting to miss details. I am looking for someone to help me stay focused and organized. I want to hit the ground running each day. Our team also needs some support as well.

This is an exciting opportunity to join our growing team as our 8th hire. Our vision is to become the top data-driven sellers online. We are a nice group of individuals, and we have a warm and supportive company culture. Work/Life balance is important here. Two of us are based in Europe and 5 are in the Philippines. We are also hiring for a customer service professional.

You already know how to support a busy businessperson. You have a tangible way of keeping your boss organized. You’re motivated in your career and eager to learn new things. You’re friendly, smart, not afraid to speak up, and you value being part of a team.

Beyond experience, I’m looking for someone with exceptional attention to detail, a proactive approach, effective time management and organizational abilities, strong communication skills, empathy, and strong proficiency in English, both written and verbal.

Business/Personal tasks
• Manage my calendar and respond to my emails
• Prepare a daily schedule of items to take care of, highlighting urgent, important, and other tasks
• Organize my tasks and priorities, using Trello or another system you already know.
• Speak to the team as me when I’m away
• Coordinate travel logistics
• Conduct research on various subjects and create informed reports for me and for the team
• Occasionally receive and place calls on my behalf
• Handle personal tasks, such as finding a moving company, digesting school emails, and setting doctor’s appointments

Team Tasks
• Gather data each day and upload to our dashboard system so that we can track our metrics
• Organize our Google Drive, Trello, and SOP library
• Organize systems and reminders for time-off request system, birthdays, start dates, etc.
• Take notes at team meetings and assign action items

Required:
• 2-5 years of experience as an Executive Assistant or in a similar administrative support role.
? Possess an existing system for keeping an executive organized and accountable
? Strong attention to detail, time management skills, and organizational skills.
? Fluent English communication skills, both written and verbal.
? Proficiency in Microsoft Office Suite, Google Suite, and Google Drive.
? Proactive communicator, assertive, and has a sense of urgency.
? Comfortable using a time-tracking system.

Desired:
? Experience in e-commerce or tech
? Familiarity with Trello or other Project Management Tools.
? Ability to use ChatGPT to achieve tasks

Schedule
40 hours per week, work from anywhere. I would like to wake up to daily dashboards and a updated task lists, calendars, and organized email by 7AM CEST. This will probably mean that you will start a couple of hours before that. 5AM – 1PM CEST would make the most sense in order to overlap with the team, but there can be flexibility.

Benefits
? Flexible work-from-home position.
? 20 days of paid time off per year, including holidays, sick leave, emergencies, and personal days, plus 7 National/Public holidays.
? Participation in goal-based team bonuses after 90 days of successful performance.
? Annual incentive-based team travel opportunity – we recently met in Bangkok, Thailand, for a few days of planning and fun.

How to Apply

Click here Click to view/s/lx2ruy12 to take our assessment. The assessment consists of several questions designed to evaluate your EA skills, attention to detail, problem-solving, and critical thinking skills. It takes about 50 minutes to complete, and you’ll receive your scores regardless of the outcome.
Following a successful assessment, you’ll be invited to a PAID hands-on exercise, which includes a brief interview and tangible EA assignments.

I’m excited to meet you. I’d like you to start soon, but I will certainly wait for the perfect fit. If you’re already working, I will wait as you give your notice.