Executive Assistant

Executive Assistant – Director Support

Join our dynamic team as an Executive Assistant, a pivotal role dedicated to supporting our Sales Director. Your proactivity, innovation, and integrity will be central to effectively managing a diverse range of responsibilities. Your primary focus will be aiding in clear communication of key initiatives, providing guidance when needed, and ensuring a seamless workflow for our sales Director.

Key Qualifications:

-Experience: 2 years Prior administrative experience at the executive level.
– Availability: Must be flexible and available as needed, especially during graveyard shift and western hours
– Technical Proficiency: Mastery of Software and Social Media: Instagram, Facebook, Word, G-mail, Excel, PowerPoint, Zoom, Slack, Whatsapp, Discord, GoHighLevel, ClickFunnels Ext
– Communication: Exceptional written and spoken English. High-level English comprehension.
– Attributes: Proactive, exceptional attention to detail, creative problem-solving skills, exceptional organizationals skill, Initiative,
– Professionalism: Ability to handle confidential matters discreetly and maintain professionalism under pressure.

Primary Responsibilities

– Communication: Manage email correspondence, appointments, and ensure the Sales Director is kept informed of essential matters.
– Task Management: Oversee Sales Directors to-do lists, and work alongside the Sales teams to prioritize tasks, solicit feedback, and oversee task completion.
– Administrative Support: Handle emails and requests during directors travel, update databases, manage project softwares, Manage Communication within the team, manage team folders and information and conduct research for projects.
– Documentation: Draft, proofread, and edit emails, documents, and other written materials.
– Client Interaction: Address phone calls, inquiries, and manage follow-ups with clients, partners, and team members.
– Social Media: Assist with personal social media tasks, Engagement and Communication with potential clients.
– General Support: Provide additional administrative support, such as file organization, data entry, and other assigned projects.

We’re are looking for a dynamic individual who can adapt, anticipate needs, and contribute effectively to our leadership’s success. If you are flexible, detail-oriented, and thrive in high-pressure environments, we’d love to hear from you.