Executive Assistant

Job description
COMPANY INFORMATION

CannDelta, Inc. (“CannDelta”) is a young, medium-sized, professional services company that is a leader in regulatory and scientific cannabis and psychedelics consulting. Our office is based in Toronto, Ontario. We have a large, bright, and very modern office space in the financial district off King Street right next to the subway. CannDelta is quickly expanding into new markets and is looking for experienced and inspired team members to help support our growth. We are client-facing and we position ourselves as a professional company in service, business, and appearance. Our dress code is business casual/professional as we position ourselves as a premium, professional services brand.

We have a fun and personable work culture. We are a young and quickly growing start-up company in an exciting new industry with a great deal of immediate growth potential. We are expanding quickly to meet the needs of our clients and require intelligent and motivated people to join our team, and to help shape the direction of the company.

We want someone who is excited about our brand and service offerings with the knowledge and experience to take us to the top. We need someone polished that can present themselves professionally in dress, appearance, and communication, and loves being in a busy office. We are launching several exciting campaigns over the next year and we require a detail-oriented, quantitative, and creative mind to help us to execute.

POSITION INFORMATION

Job Title: Bookkeeper & Executive Assistant
Department: Operations
Job Location: Toronto (downtown)
Reports To: CSO
Direct Reports: (none)
Job Level: Administrator

JOB PURPOSE

As the bookkeeper and administrator, you will be an integral part of the CannDelta team, assisting the C-Suite Executives in various capacities. You will be responsible for categorizing transactions, accounts receivable and accounts payable, creating invoices and matching payments and helping to process payroll. We may assign other administrative tasks such as updating the events page of our website ad social media, taking in-bound calls and messages, coordinating meetings with clients, and reporting to the CEO and Chief Scientific Officer as required for light bookkeeping duties by helping coordinate schedules.

KEY ACCOUNTABILITIES

Assist with day-to-day operations of the office (8:45 am – 5:15 pm, Monday-Friday)
Record and categorize day-to-day business transactions
Prepare invoices and follow up on accounts using QuickBooks (Intuit QuickBooks Software) data entry/calculations, including preparing invoices, payroll, bank transactions and deposits.
Monitor accounts receivable and accounts payable, ensuring all supplier bills are appropriated for payment and are processed when necessary
Ensure that clients receive high-quality service and act as key contact for any bookkeeping-related questions.
Provide clerical support and general office administrative tasks as required.
Help coordinate executives’ schedules, calendars, appointments, and meeting room bookings.
Inform the management team of daily activities and priorities
Help to organize meeting rooms to prepare for in-person meetings.
Inventory and order office supplies (pens, paper, kitchen supplies, etc..) weekly.

You will be accountable for the following:

Ensuring timely invoicing and following of accounts receivable
EXPERIENCE & EDUCATION REQUIREMENTS

Certificate required.
Undergraduate degree preferred.
At least 1 year of experience in a role as a bookkeeper.

ADDITIONAL REQUIREMENTS

Working experience of QuickBooks, with leading computer literacy, is a strong asset.
Office Administration and Human Resources (payroll processing) experience is an asset.
Work accuracy, strong attention to detail and organizational skills are greatly appreciated.
Excellent time management skills and ability to multi-task and prioritize work.
Solid oral and written communication skills with a comfort speaking to clients on their accounts.
Ability to adapt and learn new skills.
Ability to be discreet, professional and maintain confidentiality at all times.

WHY WORK WITH US

Work in a fun atmosphere of a startup.
Contribute diverse and meaningful work where you play a critical role from day one.
Experience a supportive and inclusive company culture that embraces and rewards each employees’ valued skills and talents that work together towards our remarkable growth.
Explore a wide range of industry knowledge and be part of the conversation with our office located in a thriving industry hub.
Engage with a company with a huge vision and a team of smart, ambitious and fun-to-work with colleagues.
Dress is business casual/professional