We are seeking a highly organized and proactive Personal Assistant to help keep our operations running smoothly and ensure that all tasks, projects, and prospecting activities are efficiently managed. The ideal candidate will have a keen eye for detail, exceptional organizational skills, and the ability to prioritize and execute tasks effectively. This role involves managing calendars, emails, to-do lists, note taking as well as making phone calls and conducting research on behalf of the executive.
Primary Responsibilities:
1. Organizational Support:
Keep the executives organized and on track with tasks and projects.
Maintain and prioritize to-do lists, determining a priority grading system and identifying weekly tasks.
Schedule tasks and work assignments, ensuring deadlines are met.
Conduct two daily check-ins to review progress and upcoming tasks.
2. Prospecting Management:
Ensure prospecting activities are completed and prioritize them as essential tasks.
Track calls and appointments using Follow Up, ensuring all tasks are on time.
Write clear summaries of recorded calls and add follow-up tasks as needed.
3. Calendar Management:
Review the week and day ahead to ensure the executive is prepared.
Identify necessary actions, delegate tasks, and ensure follow-through.
Coordinate with the executive to make sure all scheduled activities occur as planned.
4. Email Management:
Unsubscribe from unnecessary subscriptions and organize emails into folders.
Batch important emails requiring replies to minimize the executive’s time spent in the inbox.
5. Task Follow-Up:
Follow up on pending items on behalf of the executive, such as checking the status of projects or appointments.
Make phone calls to confirm appointments, conduct research, and schedule vendors as needed.
Conduct online research for various projects and tasks.
Qualifications:
C-2 English
Exceptional organizational and time management skills.
Ability to prioritize tasks and manage multiple projects simultaneously.
Strong communication skills, both written and verbal.
Ability to conduct thorough online research.
Proactive and able to work independently with minimal supervision.
1st month of training 600
Please send resume and video answering this questions to
a time when you had to manage multiple tasks or projects with conflicting deadlines. How did you prioritize your work, and what strategies did you use to ensure everything was completed on time?
2. As a virtual executive assistant, you will need to communicate effectively with various stakeholders. Can you provide an example of a situation where your communication skills helped resolve an issue or improved a process? How did you ensure clarity and understanding in your communication?
3. What software and tools are you most proficient in that are relevant to this role (e.g., Microsoft Office Suite, project management tools, communication platforms)? Can you give an example of how you have used these tools to enhance productivity or streamline a process in a previous position?
4. Describe a scenario where you identified a problem or area for improvement in your work environment. What steps did you take to address it, and what was the outcome? How do you approach problem-solving in a remote work setting?
APPLY FOR THIS JOB:
Company: WASHINGTON CONSTRUCTION
Name: Taryn
Email: