Executive Assistant

We are actively seeking a dynamic and assertive professional for the position of Executive Assistant, specializing in time management and ensuring adherence to plans and agreements. The ideal candidate will possess exceptional organizational skills, a proactive mindset in managing executive time, and the assertiveness needed to ensure all parties stay committed to established plans. This role is instrumental in ensuring the executive’s time is efficiently utilized while maintaining positive relationships with key stakeholders.

As an Executive Assistant, you will provide excellence by:

– Develop and implement efficient processes for handling inbound communications from business owners and brokers.
– Prioritize requests, ensuring the executive’s focus on high-impact engagements.
– Craft and maintain a meticulously organized calendar, aligning with business priorities and strategic objectives.
– Proactively identify conflicts and propose solutions to optimize the executive’s schedule.
– Liaise with business owners and brokers to schedule meetings, calls, and other interactions with the executive.
– Cultivate and nurture positive relationships with stakeholders, ensuring a seamless and professional interaction.
– Collaborate with internal teams and external contacts to resolve conflicts while preserving positive relationships.
– Assist the executive in prioritizing tasks and commitments, offering valuable insights based on business objectives.
– Make informed decisions on behalf of the executive, considering the broader organizational context.
– Effectively communicate with internal and external parties to confirm appointments, share pertinent information, and set clear expectations.
– Follow up on action items from meetings to ensure accountability and drive progress.

Do you have what it takes to be our Executive Assistant?
Consider yourself highly qualified if you:

– Proven track record in an Executive Assistant or analogous role, ideally in a fast-paced business setting.
– Outstanding organizational and time-management abilities.
– Strong interpersonal and communication skills, with a flair for conflict resolution.
– Demonstrated capability to push back when needed, ensuring optimal use of the executive’s time.
– Familiarity with business operations, stakeholder engagement, and calendar management.
– Ability to maintain confidentiality and exercise discretion in all aspects of the role.

Personal Attributes:

– You are FLEXIBLE. You understand the demand of your job and that you might work different hours every day depending on the business’ needs
– You are PROACTIVE and you TAKE INITIATIVES. You don’t wait for the instructions to come in as you immediately respond to any urgent matters at hand
– You are an EXCELLENT COMMUNICATOR. You know to properly express yourself and you know how to confidently converse with anyone – from entry-level to the top management level (CEOs, Directors, VPs)
– You are EFFICIENT. You know how to identify what’s urgent and what’s not and you know how to properly make use of your time by prioritizing tasks to ensure all deadlines are being met
– You are FULL OF IDEAS. You love expressing your ideas and you always think of new strategies. You also have a knack for identifying potential business opportunities!
– You are a critical thinker and you are able to provide business views and suggestions from a different perspective
– You are a self-starter, proactive and resourceful professional