Executive Assistant

Company: Trauma Healing Accelerated
Role: Executive Assistant to Female CEO
Target start date: ASAP
Duration: Permanent position
Hours: 40+ hours per week
Location(onsite/offsite): Fully Remote
Compensation: to be determined based on experience and performance, salary >$1600/month with opportunities for growth

Why Join Trauma Healing Accelerated?

Our Mission: Trauma Healing Accelerated is an LLC dedicated to an improved holistic and integrative model for addressing stored trauma in the body. By addressing the Biology of Trauma®, not just one psychology and emotions, we believe that people can accelerate their trauma healing journey, whether from a chronic health issue, anxiety or relationship challenges. The Biology of Trauma® has been the missing piece for our current medical and mental health models and our mission is to bring the Biology of Trauma® model to all medical and mental health educational systems around the world by the year 2041, becoming the leader in bridging the worlds of trauma and functional medicine.

Our Values: THA’s fundamental principles center around its commitment to excellence, upholding the highest standards of integrity, nurturing a dynamic team culture and efficient communication that promotes collaboration and shared success, and fostering an environment conducive to working together as a team and supporting each other and our customers like we would our family.

Have A Global Impact On People And Trauma Healing: Contribute to projects that make a significant difference and empower individuals all over the world on their trauma healing journeys.

Uplevel Yourself: Be prepared to learn how to perform at the top of your game and above industry standards. Expect to learn by asking questions of how could you do this better and faster next time, analyzing your results and numbers and doing your part to contribute to the excellence of a team.

Team Collaboration: Be a part of a team that values supporting each other and giving before receiving, going the extra mile for each other because we know that is what they would do for us. Our goal is to go far, go fast (though not rushed) and have fun doing it.

Job Summary: Perhaps one of the most important positions on the team for the overall success of the business, you are the the right hand person for the CEO to make sure she has everything she needs. This is a unique opportunity to be in the middle of amazing growth and relationships with experts around the world through your direct support and assistance to a female business owner.

This critical role makes an impact through these tasks and responsibilities:
Supports the CEO to keep up with all of her work so that the business can run smoothly
Manages email inbox and key relationships with other experts and business partners
Schedule management
Book her on podcasts and respond to invitations for speaking engagements
Be the interface between the CEO and the team through daily management of Asana tasks
Project management of the few but important CEO responsibilities
Assisting the CEO in her every day tasks as necessary to quickly work through projects including but not limited to creating documents, communicating key information to team members, event planning and taking notes from key meetings and translating them to real-time action steps and tasks assigned to team members
Executive assistant tasks like schedule management, purchases, travel arrangements as necessary.

Skills Required:
Dependable
Organized
Efficient
Strong Communication That Builds Trust and Relationships
Proactive and a “yes” person

Ideal Applicants:
-Will already have familiarity with chatgpt, other AI Tools, Google chat/drive and Asana project management software
-Are looking for a long-term (>5 years) work place where they can make a big impact in the world

Accountable outcomes are a way we measure success for this role. The accountable outcomes are:

Responds to emails in CEO inbox within 24 business hours
Calendar is kept up to date
Ensures the right people are on her calendar for the right amount of time
Ensure all links and documents on the calendar are correct and operational
Manages the CEO’s daily Asana tasks and sets the priority tasks for each day
Provides an updated to do list M-Sat. (end of day Friday for the weekend)
Schedule Management: Securing CEO’s calendar and making sure she has enough time to create content, review contracts, and build relationships
Securing interview schedule for the CEO both for affiliate commitments and podcast guest invitations.
Prepare everything for interviews, providing the founder’s expert interview topic and questions tailored to fit the audience of the inviting host
Properly vets requests and new relationships before offering scheduling with CEO (have an SOP)
Vetting new affiliate opportunities and podcast guest invitations and identifying if their goals are aligned before booking the CEO
All essential meetings are scheduled within 24 hours of request
Keeping a record of business ideas and revisiting them once in a while to determine which of these ideas can be implemented and explored further

Qualifications and Skills:

Ability to project manage across multiple projects with strong attention to detail
Experience working remotely
Excellence with calendar management and scheduling meetings
Proficiency with Microsoft Office tools such as Word, Excel, and PowerPoint (or Google similar)
Excellent written and verbal communication skills
Excellent organizational skills
Proficiency with cloud-based platforms such as Google Docs
Strong time management skills and the ability to multitask
Skilled in data entry
Ability to work in a fast-paced environment
High-speed dependable internet connection
Experience with zoom and its advanced features

* To Apply:
Complete the following application: Click to view/grWq6PbxTidTdQHo7

At the end of the application above are the specific instructions to do next. Please note, the application process itself is part of the test. If the application instructions are not completed exactly as instructed, you will not be a good fit for this position and we thank you for your time.

* Qualified candidates will be invited to proceed to the next level of the application process