Executive Assistant

This is a remote position. No in person work. People living outside America are encouraged to apply.

Our team members are the key to our success. If you join us, you will have access to tech-friendly tools in a supportive and professional environment. We invest in your career development. We care about work-life balance.

We help lawyers in America recruit valued workers like yourself. Here is one example: Click to view/

HOW TO APPLY?

Step 1: Click to Watch short video Click to view/XJgL43Yk

Step 2: Complete job application

Step 3: We will review your answers then provide you a link to complete an assessment.

Why work with us?

Starting wage depends on experience and qualifications. $500 per month is base minimum. To give you an idea, $950 per month is example for applicant who has the exact experience preferred. We pay 2x per month. This is based on 40 hours per week with average 4 weeks. Some months may have more days than others. We do not pay per hour unless that is arranged specifically with you due to you needing less hours. There is opportunity for growth.

Useful training provided and learning environment
Growth opportunities
We are a growing company and we are looking for a HUNGRY team of individuals looking to change their lives!
We are dedicated to working together, helping others, and the best part, WINNING!!!

What are we looking for? We are seeking positive team members who can be an extension of the CEO and take the time to understand what the CEO needs so that he or she can anticipate what CEO needs.

Job Duties for Executive Assistant

Daily Meetings with CEO:
Successfully facilitate daily 15-minute meetings with the CEO to ensure alignment on priorities and provide essential support.
Extension of Me:
Act as a seamless extension of the executive, understanding their needs and proactively addressing them.
Gift Management:
Efficiently handle gift procurement, ensuring timely delivery and personalized selections to strengthen relationships.
Card Sending:
Consistently send thoughtful cards to maintain and nurture professional relationships.
Calendar Management:
Maintain and optimize the executive’s calendar, ensuring efficient scheduling and minimizing conflicts.
Contact Database Management:
Effectively manage the contact database, ensuring accuracy and accessibility for quick reference.
Community Outreach and Partnership Building:
Actively engage with nonprofit and school partners, fostering valuable relationships to support the organization’s mission.
Presentation Coordination:
Successfully identify, schedule, and prepare for presentations at conferences, fairs, and schools.
Presentation Preparation:
Prepare compelling and informative presentations that resonate with the audience.
Gift-Giving Strategy:
Develop and execute a strategic gift-giving plan to strengthen connections and express gratitude.
Mail Management:
Efficiently handle the mailing of important items, ensuring accuracy and timeliness.
Trust Replenishment Management:
Skillfully manage trust replenishments and monitor balances for the legal team’s support.
Productivity Reporting:
Generate detailed productivity reports to track key performance metrics and identify areas for improvement.
Travel Arrangements:
Expertly handle all aspects of travel planning, including flights, hotels, cars, and dining reservations.
Report Preparation:
Prepare insightful reports that provide valuable insights and support decision-making.
Thorough Research:
Conduct thorough research on various topics to support informed decision-making and planning.
Referral Partner Outreach:
Establish and nurture relationships with referral partners to expand the network.
Networking Lunch Coordination:
Schedule productive networking lunches with attorneys and professionals to foster collaboration.
Gift Sending via Online Platforms:
Utilize online platforms like Amazon to send well-timed and thoughtful gifts to contacts.
Personal and Business Travel Point Person:
Take the lead in arranging personal and business travel, ensuring a smooth and stress-free experience.
Networking Data Gathering:
Gather and organize data on potential networking contacts, including therapists, attorneys, and more.
Podcast and Video Guest Coordination:
Skillfully coordinate guest appearances for podcasts and firm video production, ensuring smooth operations.
PR Research and Coordination:
Conduct research on media outlets and reporters and coordinate public relations efforts effectively.
Political Event and Networking Coordination:
If necessary, efficiently organize and coordinate political events and networking opportunities.
Meeting Agenda Preparation:
Prepare well-structured meeting agendas, ensuring clear objectives and outcomes for productive meetings.
Community Outreach Planning:
Engage with colleges, religious institutions, and fairs to foster community outreach and support organizational goals.
Event Planning:
Successfully plan and execute events such as retreats and holiday parties to boost team morale.
Vendor Due Diligence:
Conduct thorough due diligence reviews for vendors to ensure reliable partnerships.

Other possible open positions include:

Client Advocate (Customer Support/Assistant): Clearly communicate with clients and providers while giving excellent customer service, keep clear notes in company CRM, update files in document management system, prepare files, etc.

Intake Specialist (Sales): collect information from potential clients while giving excellent customer service, keep understandable notes and action items in company CRM.

Client Development Representative (Sales & Marketing): contact people on LinkedIn based on specific audience and create email marketing campaigns based on specific audience target.