Executive Assistant

Wait a minute.
Deep inside you are looking for a new adventure with…
Freedom: feeling free to work remotely or hybrid and being trusted to deliver
Ambition: growing up surrounded by smart colleagues driven to create something big
Impact: contributing to transform people lives at scale and feel your own impact in the company

And you deserve it because you are :
Pragmatic and problem solver
Service-oriented and detail-oriented
Ability to manage various projects with a LOT of autonomy.
Obsessed with digital tools (Notion, Airtable…)

You want to put your skills as an executive assistant, organization, project management at the service of a CEO to allow him to focus on accelerating the growth of the company and having an impact on thousands of customers.
If you dream of a life that feels more like an adventure with its twists & turns and challenges rather than a mapped out and stable life, then this job might be for you.

This is a full-time position.

But maybe YOU WONDER WHAT’S OUR STORY ?
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At Paradox, we are convinced that people do not want “just a job” anymore.
We are all craving to have an impact through our professional journey. Some want to start their own venture, some want to become an intrapreneur in their current organization, some others just want their day-to-day tasks to have more meaning
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PARADOX HAS ONE GOAL: TO EMPOWER PEOPLE AND ORGANIZATIONS TO LIVE THEIR TRUE AMBITIONS.
But where do we start?
If you have an interest in personal development, you probably already know that:
Making things happen is a real struggle when you don’t know what truly inspires you and how to get there ;
Available resources are either boring or full of crazy unsubstantiated theories.
It needs to change, and we’re here to make it happen!

OUR AMBITION IS TO MAKE SUCCESS THE ONLY POSSIBLE OUTCOME FOR OUR CLIENTS (WHATEVER SUCCESS MEANS FOR THEM), BY CRAFTING INNOVATIVE & CAPTIVATING BREAKTHROUGH EXPERIENCES.
In other words, we want to make personal growth as entertaining as watching Netflix.
How, you might be wondering?

We travel the world and surround ourselves with top entrepreneurs (Richard Branson – Founder of Virgin, Marc Simoncini – Founder of Meeting, Fred Mazzella – Founder of BlablaCar), world athletes (Frederick Bousquet – World record in 50m free swimming, Frank Leboeuf – WorldCup Footballer), and artists (Gad Elmaleh – Comedian, Barry Osborne – Producer of Lord of the Rings and Matrix)

We reverse engineer their strategies for achieving success and lean on the latest researches about neuroscience;
We deliver trainings & educational contents around Power Skills (critical thinking, productivity, leadership, public speaking, coaching, stress management, etc.), self-growth and performance, through a balanced set of e-learning programs, events and edutainment videos.

From one well-known Founder to a team of +80 people today (and counting!), this approach has paid off and enabled us to exceed 2 million followers on social networks, and to have thousands of people attending our online events and training courses.

And here are the vessels we embarked on to complete our mission:
Effective Coaching Institute
Business Tribe
David Laroche

TOGETHER, WE ARE DRIVEN BY ONE DREAM:
Helping 100 000 people achieve their dream and display their pictures on what we call the “100 000 dreams wall” ;
Giving our clients access to constant personal growth by reinventing their learning experience ;
Have Will Smith and Richard Branson in our next documentary.
And that’s where you come in.

YOUR MISSION
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Your mission is to be the right-hand person to the CEO, David, providing critical support and ensuring that our day-to-day operations run smoothly. You will be a key player in helping David stay focused on strategic direction and growth.

1 | EXECUTIVE SUPPORT
As an Executive Assistant, you will provide support in all aspects of CEO’s day-to-day work
In order to do that, you:
Manage the CEO’s schedule, including calendar management, travel arrangements, and meeting coordination
Assist with email and phone communications, drafting emails and responding to inquiries on behalf of the CEO
Ensure David’s contacts receive a high level of service and create “awe” in every interaction, whether it’s through email or his social media accounts
Proofread contracts and coordinating legal projects with lawyers
Prepare and organize documents, reports, presentations, and other materials
Conduct research and gather information as needed
Take notes during meetings and format them

2 | ORGANIZATION AND COORDINATION
To ensure that the CEO’s office runs smoothly and efficiently, you will need to be highly organized and able to multitask effectively
In order to do that, you:
Coordinate travel arrangements for the CEO, including flights, hotel bookings, and ground transportation
Ensure that all meetings are scheduled and confirmed in a timely manner
Track and manage the CEO’s expenses and reimbursements
Ensure that all paperwork and other administrative tasks are completed on time and accurately
Find and negotiate with top tier service providers, suppliers, partners
Manage David’s day-to-day personal administration, including: management of leases, visa applications and renewals, payment of service charges, depositing cheques, negotiations of rental agreements
Manage other personal errands, including: arranging dinners/lunches, selecting gifts for team members and personal relationships, depositing cheques, being the point of contact for banking and other critical relationships

3 | PROACTIVE AND STRATEGIC THINKING
As a growing company, we are always looking for ways to improve processes and enhance productivity, and as the Executive Assistant to the CEO, you will be a key player in this effort
In order to do that, you:
Constantly assess the CEO’s daily tasks and identify areas where processes can be streamlined, and efficiency can be enhanced
Stay up-to-date with industry trends and best practices
Identify potential issues and provide solutions in a timely manner
Support the team in documenting and improving internal processes
Maintain a positive and proactive attitude to support the CEO in achieving their goals

4 | TEAMWORK AND COLLABORATION
To support the CEO effectively, you will need to work closely with other members of the senior leadership team and other departments within the organization
In order to do that, you:
Collaborate with other members of the senior leadership team to ensure that the CEO’s priorities are aligned with the organization’s overall goals and objectives
Work closely with other departments to ensure that the CEO’s office is integrated with the rest of the organization
Provide support and assistance to other members of the team as needed
Support and monitor completion of internal projects

5 | OTHER COOL PROJECTS
As our company continues to grow, there will be many exciting projects and initiatives that will require your support and expertise
In order to do that, we might work together on:
Supporting the organization of company events and initiatives
Supporting the CEO in public speaking engagements and interviews
Assisting with special projects and initiatives as assigned by the CEO
And a lot more!

DO YOU RECOGNIZE YOURSELF
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Must have:
– Strong desire to create “awe”: Going above and beyond to anticipate needs, exceeding expectations and delivering exceptional service are second natures to you.
-Excellent communication skills: You are an exceptional communicator with strong interpersonal skills, and can interact effectively with people at all levels of the organization.
-Proactivity: You are a self-starter with a proactive attitude, and can anticipate the needs of the CEO with minimal direction and take initiative to ensure their success.
-Adaptability: You are adaptable and can work well under pressure, handling unexpected situations and shifting priorities with ease.
-Attention to detail: You have an eye for detail and can spot errors or inconsistencies in information, documents, and processes, ensuring that all work is accurate, complete, and of high quality.
-Digital savviness: You are comfortable with technology and have a strong understanding of digital tools, software, and social media platforms, and can leverage these tools to help the CEO stay organized, connected, and informed. We are quite obsessed with Notion, Airtable, and new digital tools!

Personality:
-Analytical Mind: You are able to process and analyze complex information quickly, extracting key insights and presenting them in a clear and concise manner, to help the CEO make informed decisions.
-Growth over Ego: You give and receive honest feedback on a continual basis, at all levels of the team, including leadership.
-Discretion: You understand the importance of discretion and confidentiality, and can handle sensitive information with professionalism and tact.

Experience:
You demonstrate strong project management skills.
You have significant work experience in fast paced environments.
You have 3+ years of experience supporting C-Suite.

Language
English: fluent. You can hold a conversation on specific details with English-speaking colleagues. Our chosen language for written communication is English.

IT MIGHT NOT BE FOR YOU
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If:
You don’t like to be challenged and grow in your job
You don’t usually try to improve the processes in place: if they are here, there is a reason
You like to have very specific tasks assigned to you that won’t evolve in the course of a year
You like to be told what to do or how to do something on a daily basis
None of the following reflects your personal interests: personal development / coaching / professional growth / education / edtech / teaching / edutainment / impact startups

WHY JOIN US
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Growth & Ambition
-Being surrounded by top team who strive to perform whilst being in a good mood
– No more bosses, but ongoing conversations to support your professional development
– Being part of an ambitious company with a lot of growth opportunities
Impact & Meaning
-Playing a crucial role in the development of a company whose content and products are enjoyed by millions of people
-Waking up in the morning knowing you are making a difference: we receive messages every day from clients who have successfully lost weight, quit smoking, reach a mile stone in their business, built better relationships, and made positive changes in their lives.

As Yannick, our community manager, says:
“To make a long story short, Paradox is a growth adventure on steroids, an adventure where you grow personally, whilst helping others do the same.”

IMPORTANT To apply use this link, simple message on the platform won’t be read :
Click to view/ea-application