Executive Assistant

**We require a 45 minute pre-employment assessment before scheduling the 1st round interview**

ATTACH RESUME to message please, preference given for those with the tech skills below

Are you a Virtual Assistant with excellent communication skills and a passion for supporting a growing team? If so, we have the perfect opportunity for you!

If you’re passionate about operations & administrative support, we have an opening for a client seeking permanent long term administrative support to join their team. They’re working towards a mission of empowering social entrepreneurs to thrive through social rebranding.

Responsibilities and tasks:
• Basic admin tasks using the Run Like Clockwork framework such as:
• Screen recordings of tasks
• Quarterly time tracking (1 week per quarter)
• Edit invoices in word processor and then emailing invoices to customers within 48 business hours
• Email customers to follow up on overdue invoices
• Downloading files and saving them with designated filenames and storing in the online portal, data entry in spreadsheets
• Check the company email account and forward requests for quotations to the correct department.
• The VA will need to be available at least every other weekday so we can get major invoices out within 48 business hours – 6 hrs per week

The priority is communication within the company, because this is a new role. For example, The VA must take time at the end of every work day to send the answers to 4 “Daily Stand up” questions. This is part of the work assignment and should be scheduled during the last 10 minutes of the workday.

Must be able to attend occasional meetings on Zoom during hours of 7am-10am Beijing time zone. Take notes during the meetings, cleanup notes to send to me. Soft skills: organized, good communication skills, willing to ask questions when something is unclear, enjoy working on the team.

Tech Skills:
• Microsoft 365
• LinkedIn
• Google docs/sheets
• Slack
• iCloud
• Thrivecart
• Samcart.
• We would like to start using project management software like Clickup but I would need help in setting that up, so we are not using it at the moment.

Hiring Process:
(1) Attention to Detail Test
(2) First Round Interview 45 minutes
(3) Final Interview.
(4) 25 minute Test Project
**Offer Letter**