Executive Assistant

THE IDEAL CANDIDATE:

• Has previous experience with operations and managing team
• Is a quick start who quickly turns tasks around and takes action; knows how to be persistent and resourceful to solve problems, remove roadblocks and get things done
• Exhibits strong professionalism – demonstrated poise, tact, and diplomacy when dealing with the CEO, other leaders and members of the team
• Must be able to work independently and excel in a deadline-driven environment that involves multiple, simultaneous projects
• Strong skills in analyzing information, formulating logical and objective conclusions and making effective recommendations.
• Superior organization skills and dedication to completing projects in a timely manner.
• Has a genuine passion for supporting others.

JOB RESPONSIBILITIES:

• Read emails and prepare outgoing mail or correspondence
• Schedule and manage appointments by phone
• Attend meetings in place of the CEO, when requested, to identify action items, deliverables, and follow-ups
• Maintain the CEO’s calendar in a thoughtful and purposeful manner, ensuring meetings contain the appropriate attendees, agenda items, and any changes are done with full consideration of a nationwide/worldwide team, spanning multiple time zones.
• Understand the CEO’s goals and objectives in order to effectively anticipate deliverables and follow up when necessary.
• Partner closely with the Profit Center Managers, CEO and Operations Team to coordinate needs across the organization.
• Purchase/place orders for Manager
• Create documents from templates
• Over communicate expectations and blockers to tasks
• Book & research travel
• Collaborate on internal operations and HR projects as the company scales
• Database management – implement and keep track of documentation and filing processes
• Drafting internal and external communications
• Provide support with financial tasks and reporting
• Take ownership of additional duties and special projects, as needed

EXPERIENCE AND SKILLS REQUIRED:

• 2+ years of experience as an Executive Assistant for the C-Suite.
• Demonstrate a solid typing WPM (ideally 55 wpm+)
• Ability to speak clearly and assertively on the phone
• Excellent English skills, and ability to communicate well both verbally and in writing
• Experience with remote team tools like Time Doctor, Slack, Notion, Google Suite, LastPass, Skype and Zoom

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TECH REQUIREMENTS:

• Computer – at least i5 or equivalent with 8gb RAM
• Internet Speed – At least 50 MBPS Download speed
• Ability to use VPN and have mobile phone/whatsapp

BENEFITS:

• Internet / Mobile Phone Allowance
• Generator / Power Station
• Paid Time-Off
1.) One week after one year
2.) Two weeks after three years
3.) Three weeks after five years
• 13th Month Pay

Work core hours are from 8am-5pm PST // 11pm-8am PHT (schedule may adjust if the CEO is traveling)

This is for a full time position.
Salary: Php 30,000 – Php 40,000

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APPLICATION INSTRUCTION:

1. Please send an email to Click to view with the Subject: I am your next DAI Executive Assistant”

2. Then, please share a couple of paragraphs describing why you’d be good for this position, and

3. Please share the link to your resume (don’t skip this step or we will not accept your application!).

4. Please record a video that is no longer than 2 minutes (use Click to view to do this, it’s free)

• In the video please do 3 things:
(1) Introduce yourself (name and where you are from)
(2) Briefly tell what your experience as an Executive Assistant has been so far.
(3) Briefly tell why you think you are a good fit for this position

5. Please also include your mobile phone to speed up the application process.