Executive Assistant

I am seeking a highly organized and proactive Executive Assistant to support our CEO and Myself. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and demonstrate a strong ability to multitask and prioritize effectively. This role requires proactiveness, professionalism, and the ability to handle sensitive information with confidentiality.

Responsibilities:

Calendar Management: Coordinate and manage complex schedules for the CEO, Director, and Managers, including arranging meetings, appointments, and travel itineraries.

Communication: Serve as the primary point of contact for internal and external communications, screening calls, emails, and correspondence.

Meeting Support: Prepare agendas, documents, and presentations for meetings; attend meetings as required, take minutes, and follow up on action items.

Administrative Support: Provide administrative assistance such as drafting correspondence, maintaining files, processing expenses, and managing office supplies.

Project Coordination: Assist in coordinating various projects, ensuring deadlines are met, and liaising with team members as necessary.

Travel Arrangements: Arrange travel accommodations including flights, accommodations, and transportation for business trips and events.

Event Planning: Assist in planning and coordinating company events, conferences, and meetings.

Research and Analysis: Conduct research, gather data, and prepare reports or presentations as needed.

Special Projects: Support the CEO, Director, and Managers on ad-hoc projects and initiatives as required.

Qualifications:

Proven experience as an Executive Assistant or similar role supporting C-level executives.
Exceptional organizational and time-management skills with the ability to prioritize tasks.
Strong communication skills, both written and verbal, with the ability to interact professionally at all levels.
High level of discretion and confidentiality.
Proficiency in Microsoft Office Suite and other relevant software.
Tech-savvy with a knack for quickly learning new tools and systems.
Excellent comprehension skills, capable of understanding and synthesizing complex information.
Resourceful and independent, yet able to collaborate effectively within a team environment.
Demonstrated intelligence and the ability to think critically to solve problems.
Flexibility and adaptability to changing priorities and deadlines.
Previous experience in a similar industry or environment is a plus.

I am looking to hire ASAP.