Executive Assistant

We are seeking a talented Executive Assistant who embodies our company culture and possesses a passion for their craft, a craving to win, insatiable curiosity, a creative and innovative mindset, clock-speed to think on their feet, a bias for feedback and coachability, exceptional communication skills, and the ability to be a positive influence on our culture. As an Executive Assistant, you will report to the Chief of Staff and be responsible for executing tasks such as scheduling, day-to-day administrative needs, invoicing, and vendor onboarding. You will play a critical role in supporting our CEO and enabling them to focus on strategic initiatives. You will also be responsible for responding to emails, organizing documents, maintaining records, taking notes in meetings, and owning and responding to varying needs to support the executive team’s roles in the UK. This role will also be responsible for project support – assisting in special projects and initiatives assigned by the CEO or Chief of Staff. Coordinate and collaborate with other team members as needed. Due to the global nature of our business, we will require for this position to work on UK time.
Responsibilities:
Craft: The Executive Assistant role requires a strong level of craftsmanship, attention to detail, and the ability to quickly learn and utilize our internal business tools such as Google Suite, Asana, Hubspot, SLACK, and TeamTailor with expertise in relevant skills.
Craving: We are looking for an experienced Executive Assistant who is driven, and motivated about their work. You should consistently see opportunities for growth and improvement, going above and beyond to deliver exceptional results.
Curiosity: Curiosity is an essential trait for an Executive Assistant on our team. You should have the ability to ask insightful questions, explore new ideas, and adapt to changing circumstances. Your curiosity will contribute to your success in this role.
Creativity: As an Executive Assistant you should think outside the box, generate innovative solutions, and contribute fresh ideas. Creativity is highly valued within our company culture and will be important in carrying out your responsibilities.
Clock-Speed: As a start-up, our organization operates at a fast pace and the Executive Assistant is no exception. You should be able to work independently and efficiently, prioritize tasks, and thrive in a dynamic environment. Time-sensitive situations may require you to work under pressure and meet tight deadlines.
Coachability: Being receptive to feedback, open to learning and adaptable to new processes or technologies is crucial in this role. We value continuous improvement and offer opportunities for professional development and growth within the company.
Communication: Effective communication skills, both written and verbal, are essential for the Executive Assistant role. You will be responsible for drafting and reviewing communications on behalf of the CEO as well as collaborating with cross-functional teams. Active listening and strong interpersonal skills are essential.
Requirements:
High school diploma or equivalent
Proven experience as an executive assistant or administrative assistant
Excellent written and verbal communication skills
Strong time management and organizational skills
Attention to detail
Ability to multitask and prioritize workload
Basic understanding of frequently used business tools such as Google Suite, Asana, and SLACK.
Strong interpersonal skills
Ability to handle sensitive and confidential information with professionalism and discretion