Executive Assistant

Job Title: Tech-Savvy Executive Assistant in the Health Field
Company Overview:
Join our dynamic and innovative team at BOTDent, a cutting-edge tech firm dedicated to revolutionizing the dental consulting industry. We seek a highly organized and tech-savvy Executive Assistant to support our leadership team in navigating the fast-paced world of consulting, technology, and innovation.
Position Overview:
As a Tech-Savvy Executive Assistant, you will play a crucial role in optimizing the efficiency of our executives by seamlessly blending traditional administrative tasks with a strong aptitude for technology. This position requires a proactive and detail-oriented professional who can adapt to a rapidly evolving tech environment.
Key Responsibilities:
Data Entry, manipulation, and analysis: excellent proficiency with Google Sheets and ability to quickly learn our proprietary data business intelligence software.
Run Payroll: Utilize Quickbooks online to enter hours, approve timecards, and submit payroll. You will also run IRA retirement contributions online.
Document Management: Maintain an organized digital filing system, utilizing cloud-based storage solutions, and assist in creating and editing documents as needed.
Content Creation: Utilize provided industry knowledge to create learning modules. The learning modules will consist of animated videos and audio tracks.
Research: Conduct online research and gather relevant information to support executives in decision-making processes.
Communication: Facilitate clear and timely communication both internally and externally, leveraging digital communication platforms and collaboration tools.
Calendar Management and Meeting Coordination: Efficiently manage executives’ calendars using advanced scheduling tools, ensuring optimal time utilization and prioritization. Plan, schedule, and coordinate virtual and in-person meetings, providing all necessary technology is set up and functioning seamlessly.
Qualifications:
Proven experience as an Executive Assistant or similar role, preferably in a tech-driven environment.
Strong proficiency in using office productivity tools such as Microsoft Office Suite, Google Workspace, and project management platforms.
Familiarity with virtual collaboration tools, video conferencing platforms, and other communication technologies.
Exceptional organizational and multitasking abilities, with a keen eye for detail.
Excellent communication skills, both written and verbal.
High proficiency in English reading and speaking.
Ability to adapt to new technologies and stay updated on industry trends.
Education and Experience:
Bachelor’s degree in Business Administration, Communications, Computer Science or a related field.
Minimum of 2 years of experience as an Executive Assistant, preferably in a tech-oriented setting.