Executive Assistant

We are looking for an amazing Executive Assistant to support our CEO.
We are seeking someone who can help our CEO always be overly prepared, managing many moving pieces and in knowing that you’ve got all the important details covered so the CEO can stay focused on the bigger picture, working on what is core to pushing the business forward.

You are someone with a natural sense of urgency. You should be empathetic, with an innate ability for connecting with people at all levels. You should enjoy working independently and figuring out how to get things done, even if you’ve never done them before. You have the ability to see things from start to finish and you’ve never met a problem you couldn’t solve as you are very resourceful.

KEY RESPONSIBILITIES:
Supporting the CEO in running a company and assisting in personal support, such as planning, scheduling, appointment setting so our CEO can focus on the important tasks.
Proactively identifying ways to improve the efficiency and efficacy of the CEO.
Anticipating needs and constantly/consistently staying steps ahead.
Triaging an active inbox, including drafting communications, prioritizing what needs to be accomplished, and streamlining task management.
Coordinating a challenging calendar with meetings, interviews, travel, and everything in between.
Partnering with the CEO to prepare important client-facing and/or investor-facing presentations.
Representing the CEO in welcoming new hires, helping them get settled, and running point on simple onboarding logistics.
Maintaining a high degree of confidentiality and handling private information with utmost discretion.
Following-up and following-through on all action items.

QUALIFICATIONS:
Fluent in speaking , writing, and reading in English. Ability to make phone calls and speak English with confidence.
Positive attitude, where no project is too big or too small.
Natural affinity and ability for details and you triple-check everything.
Dedicated to planning ahead, yet able to adjust when faced with unexpected changes.
Self-starter, self-motivated, dedicated, and diligent.
Critical thinker and creative problem solver.
Tech savvy is a must.
Must be comfortable and not afraid to ask questions.
Relevant prior experience strongly preferred as a Executive Assistant, Personal Assistant, Operations Manager, Chief of Staff, or Project Manager.
Hours: 8 am to 6 pm/ US Time, PST

Please answer the following questions to be considered: (Do not apply without the below)
1. What is the toughest obstacle you have encountered in life? Did you overcome it? How?
2. What is your pay expectation?
3. As a prior executive assistant, what were your top 3 job responsibilities?

Please include your CV / resume, answers to the above questions, provide your DISC results, and a brief voice recording introduction to be considered.

We look forward to hearing from you!