Executive Assistant

Job Title: Executive Assistant
Summary:
Join our company as an Executive Assistant, where you’ll play a vital role in supporting our executives and project managers. We’re seeking a candidate to help manage calendars, coordinate tasks, maintain records, and assist in project coordination.

Key Responsibilities:
– Efficiently manage executive(s) and/or manager(s) calendars.
– Coordinate team tasks, ensuring deadlines are met.
– Onboard and maintain records for contractors and team members.
– Handle general administrative duties and record-keeping.
– Manage client communications, update CRM, and keep the team informed.
– Organize and maintain documents within our CRM.
– Provide assistance with project coordination and proofreading.
– Additional responsibilities include supporting operations and process improvement.
– Maintain strict confidentiality and professionalism.

Qualifications:
– Strong organizational and multitasking skills.
– Proficiency in Microsoft Office Suite and CRM software (preferably Airtable).
– Exceptional written and verbal communication abilities.
– Meticulous attention to detail.
– Proactive, self-motivated, and adaptable.
– Bonus points for candidates with project coordination and operations experience.

What We Offer:
– Significant learning and continuous advancement opportunities.
– Full-time remote work (Los Angeles time zone, with potential flexibility).
– Long-term work potential with a dynamic and growing team.

To start your application, please fill out the form here (Click to view/appr810PerYwMoVbV/shrCGt3y7hr2qw3gL) and provide the following information:
Your updated CV/Resume
Your updated Portfolio (if available)
Your brief Video Intro

If you have a Portfolio:
Walk us through your previous projects and achievements.
Explain your creative process and how you’ve overcome challenges.
Tell us why you’re an ideal fit for this role and express your excitement about it.
If you don’t have a Portfolio, don’t worry; it’s optional.
Your Video Intro should focus on introducing yourself and explaining why you’re the right candidate – (Loom, YouTube, Vimeo, Google Drive).

If your submissions meet our requirements, we will schedule an interview with you promptly.