Executive Assistant

We are a sales consulting agency who work with over 50+ online coaching brands.
These brand owners and C-suite level executives are in need of someone who can (fill in the blank with tasks) and we are looking to help match them with someone like you!
One of the brands is seeking a highly proficient and technically-savvy Executive Assistant with expertise in administrative support, task delegation, marketing automation, technical integrations, and digital marketing. The ideal candidate will excel in using tools like Kajabi, ActiveCampaign, Zapier, ClickUp, and others to optimize marketing operations, create seamless customer experiences, and contribute to brand growth.
Key Responsibilities:
Executive Assistant
– Calendar Management: Schedule, manage, and coordinate appointments, meetings, and events for the COO, ensuring optimal time utilization and prioritization.
– Communication Liaison: Act as the primary point of contact between the COO and internal/external stakeholders, handling phone calls, emails, slack messages and other forms of communication.
– Travel Arrangements: Plan and organize travel arrangements, including flights, accommodations, and transportation and organizing into detailed itineraries.
– Documentation and File Management: Prepare and edit documents, presentations, and reports; Manage and organize important files and information.
– Meeting Support: Book meetings, ensuring attendees can attend; Attend meetings, take minutes, and follow up on action items.
– Task Delegation: Assist in delegating tasks to other team members on behalf of the executive and ensure tasks are completed in a timely and satisfactory manner.
Marketing Automation Specialist
– Marketing Automation: Build and manage marketing automation workflows, including email campaigns, lead nurturing sequences, and customer tagging using ActiveCampaign.
– Technical Integration: Integrate various tools and platforms, including ClickUp, to ensure seamless backend operations, including checkout carts, email templates, and coupon/discount creation.
– Landing Page Layouts: Create and configure landing page layouts, ensuring a user-friendly experience and alignment with marketing goals. (Note: Design and copywriting are not required.)
– Develop SOPs: Create and document Standard Operating Procedures (SOPs) for marketing and technical processes to streamline operations and ensure consistency.
– Collaboration: Work closely with ad creators, copywriters, graphic designers, and customer support to update webpages, ensuring a visually appealing and engaging online presence.
– Customer Satisfaction: Maximize customer satisfaction by ensuring timely delivery of customer deliverables, troubleshooting issues, and providing exceptional support.
– Data Analysis: Run reports on engagement and purchasing activity, using data-driven insights to make recommendations for improving marketing strategies.
Qualifications:
– Proficiency in Kajabi, ActiveCampaign, Zapier, and other relevant tools is essential.
– Understanding of task management tools and processes such as ClickUp is also preferred.
– Strong technological aptitude to learn and adapt to new tools and platforms.
– Prior experience in a digital marketing role or company is preferred.
Team Collaboration:
– Collaborate with other team members, including the Head of Operations, Copywriter, Graphic Designer, and Ads Manager.
– Ability to work independently to achieve project goals without constant supervision.
Work Schedule:
– Executive Assistant – Part time; 20 – 30 hours per week
– Marketing Specialist – Full-time position; 40 hours per week.
– Preferred working hours are 9:00 AM to 5:00 PM Central Time, with flexibility to accommodate time zone differences.
We are looking for a long-term partnership with the ideal candidate, with opportunities for growth and advancement within the organization.
Pay rate:
Executive Assistant: $5-$6 per hour DOE
Marketing Specialist : $5-$6 per hour DOE
EA & Marketing Specialist ( if you possess both skills ) – $7 above DOE
If this sounds like something you would be a fit for please apply here by filling out the form here:
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