Executive Assistant

Job Title: Part-Time Virtual Executive Assistant

Job Description:

We are seeking a highly organized, proactive, and detail-oriented part-time Virtual Executive Assistant to support our busy executive with various personal and professional tasks. The successful candidate will excel at research, time management, and communication while providing top-notch assistance in a virtual setting.

Key Responsibilities:

Conduct thorough research and execute personal tasks at the highest level
Represent the executive in a professional manner for tasks over email and phone
Take detailed notes during meetings and ensure the information is accurately captured
Manage the executive’s calendar, schedule appointments, and coordinate meetings
Provide timely reminders for deadlines, meetings, and scheduled events
Handle confidential information with discretion and professionalism
Assist with other administrative tasks as needed, such as travel arrangements or expense reporting
Requirements:

Proven experience as an Executive Assistant, Virtual Assistant, or a similar role
Excellent written and verbal communication skills in English
Strong time management and organizational skills
Ability to multitask and prioritize tasks effectively
Proficient in using digital tools and platforms such as Google Workspace, Microsoft Office Suite, and online scheduling tools
A proactive and problem-solving mindset with the ability to work independently
Strong attention to detail and a high level of discretion in handling sensitive information
Flexible availability to accommodate scheduling needs and time-sensitive tasks

To apply, please answer the 4 questions below throughly:

Can you share an example from your previous experience as an executive assistant where you significantly streamlined a client’s life or improved their efficiency? Please explain the situation and the steps you took to achieve this outcome.

As a virtual executive assistant, how do you manage your time and prioritize tasks to ensure you are always on top of your client’s needs and deadlines? What tools or techniques do you use to stay organized and maintain clear communication?

Describe a challenging situation you faced while working as an executive assistant, and how you resolved it. How did you adapt your approach to better support your client and prevent similar issues in the future?

Can you provide an example of a time when you proactively identified an area of improvement in a client’s personal or professional life and took the initiative to implement a solution? What was the impact of your efforts on the client’s overall efficiency and satisfaction?