Executive Assistant

Job Summary:
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be responsible for providing administrative support, managing schedules, coordinating meetings and events, and handling various tasks to ensure the efficient operation of the executive office. This role requires exceptional communication skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment.

Rate: 6-10 USD/ hour
Responsibilities:
Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
Screen and prioritize incoming calls, emails, and correspondence, responding on behalf of the executive when appropriate.
Prepare and organize documents, presentations, and reports for meetings and presentations.
Coordinate logistics for meetings, conferences, and special events, including arranging venues, catering, and accommodations.
Conduct research and gather information as needed for projects, reports, and presentations.
Handle confidential information with discretion and maintain strict confidentiality at all times.
Anticipate the needs of the executive and proactively address issues before they arise.
Act as a liaison between the executive and internal and external stakeholders, including clients, partners, and vendors.
Assist with personal tasks and errands as needed to support the executive’s work-life balance.
Perform general administrative tasks such as filing, copying, scanning, and data entry.
Requirements:
Bachelor’s degree in Business Administration, Communications, or a related field preferred.
Proven experience as an executive assistant or similar role, preferably supporting C-level executives.
Excellent organizational and time management skills with the ability to multitask and prioritize tasks effectively.
Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Ability to maintain confidentiality and handle sensitive information with discretion.
Detail-oriented with a high degree of accuracy in work.
Resourceful problem solver with the ability to work independently and take initiative.
Flexibility to adapt to changing priorities and work schedules as needed.
Professional demeanor and positive attitude, with a commitment to providing high-quality support to the executive team.
Preferred Qualifications:
Previous experience in a fast-paced corporate environment.
Knowledge of project management tools and software.
Familiarity with travel booking platforms and expense management systems.
Additional language proficiency is a plus.
Work Environment:
This position operates in a professional office environment. The executive assistant may be required to work occasional evenings or weekends to accommodate executive schedules or special events.

How to apply:

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Looking forward to hear from you guys!