Executive Assistant

Purpose:

The Executive Assistant will provide administrative and organizational support to the executive team to enable them to focus on strategic objectives, lead effectively, and achieve their targets. The position requires a high level of confidentiality, initiative, and attention to detail.

Responsibilities:

Perform general meeting management, including agenda preparation, minute-taking, and action items follow-up
Email and calendar organization and management (both personal and professional)
Create an email folder/filter system
Establish a block schedule using Google Calendar
Schedule meetings on behalf of the executive
Communicate on executive’s behalf through email and phone calls when appropriate
Monitor email for invoices/accounting needs and forward to the appropriate party
Follow-up on all accounting tasks to ensure completion
Send personalized cards to important contacts
Coordinate travel arrangements and reservations for executive management and employees as needed
Use various programs, such as Google Workspace and CRMs, to create reports, forms, and other paperwork as necessary
Organize and responsibly handle confidential information for the executive at all times
Create new systems or revise established procedures as needed
Participate in interviewing job applicants and conducting orientation of new employees as needed
Experience in handling or assisting with payroll
Prepares and retains minutes of all meetings.
Manage the company’s and the executive’s social media accounts for engagement
Works with team members to complete the tasks assigned by the executive
Other ad hoc duties as assigned by the management.
Requirements and Skills:

3+ years of related experience or relevant coursework
3+ years of experience using GSuite (Google Calendar, Google Docs, Google Sheets, etc.)
Strong communication skills, both written and verbal
Strong attention to detail and organizational skills
Experience using HubSpot or similar CRM (preferred)
Willing to work US day-shift (approx. 8:00 a.m. to 5:00 p.m. EST)
English language fluency
Spanish language fluency (preferred)

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To prioritize your application, please answer this link to continue your application process: Click to view/36013261/f/12b16d-11998/POI69BZRST13FUHVWZ. Applicants that message/email directly will not be entertained.

Please be informed that we will only contact the shortlisted.

Thank you and looking forward to meeting you!