Executive Assistant (5 Years Solid Experience)

Ascend Group is Singapore’s premier digital marketing company. We are a digital marketing agency, academy, and a software company. We aim to change the world through empowering small businesses with digital marketing so their product can reach out to more people who needs help.

We are a remote team of A players who value growth, performance and transparency. This is a place for those who wants their skillset and experiences input to be valued, for those who are looking to expand their capability and for those who wants a no-politics working environment.

Important Note: Experience with GHL is highly preferred.

Please note that only those who have completed and submitted the job application form via the link provided below will be considered for the role.

If you’re interested to join us, apply here ? Click to view/AscendJAF

Roles and Responsibilities:

1. Act as a primary point of contact and provide comprehensive administrative support to the COO.
2. Manage the COO’s calendar, schedule appointments, and coordinate meetings and conferences.
3. Prepare and organize documents, reports, presentations, and correspondence for the COO.
4. Coordinate and prioritize incoming requests and inquiries, ensuring timely responses and follow-up.
5. Manage travel arrangements, including booking flights, accommodations, and ground transportation for the COO.
6. Assist in preparing meeting agendas, taking minutes, and tracking action items.
7. Conduct research, compile data, and prepare briefing materials for meetings, presentations, and reports.
8. Handle confidential and sensitive information with discretion and professionalism.
9. Liaise with internal and external stakeholders, including clients, partners, and senior executives.
10. Assist in the coordination and execution of special projects and initiatives as assigned by the COO.
11. Provide HR administrative support, such as managing employee records, coordinating recruitment processes, assisting with onboarding and offboarding, and maintaining HR documentation.
12. Support finance administrative tasks, including processing expense reports, monitoring budgetary expenses, and coordinating with the finance team.
13. Proactively identify opportunities to streamline processes, improve efficiency, and enhance productivity within the COO’s office.

Results:

The Executive Assistant orchestrates seamless C-level Executives scheduling and travel, bolstering productivity. Well-prepared documents aid informed decisions, proactive communication fosters strong relationships, and projects align with strategic goals. Provides administrative support that ensures streamlined operations, while confidentiality builds trust. Initiatives to improve processes underscore a proactive approach. In sum, the role optimizes operation efficiency and management, act as a direct point of contact for the clients and leaders, empowering the C-level Executive’s strategic impact.

Requirements:

1. Proven work experience of min 5 years as an Executive Assistant or similar role, supporting C-level executives.
2. Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
3. Excellent verbal and written communication skills, with a high level of professionalism and attention to detail.
4. Strong problem-solving skills, with the ability to anticipate needs, exercise sound judgment, and make decisions.
5. Proficient in using softwares & tools, such as Microsoft Office Suite, Google Drive, Notion, Slack, Trello, ClickUP, Monday etc
6. Knowledge of HR administrative processes and procedures.
7. Familiarity with finance administrative tasks, including expense management and budget tracking.
8. Ability to handle confidential and sensitive information with utmost discretion.
9. Excellent interpersonal skills, with the ability to build relationships and collaborate with individuals at all levels.
10. Proactive and resourceful mindset, with the ability to take initiative and work independently.
11. Flexibility and adaptability to handle changing priorities and multitask effectively.
12. Please note that only those who have completed and submitted the job application form will be considered for the role.

If you’re interested to join us, apply here ? Click to view/AscendJAF

Job Type: Full-time

Salary: From Php40,000.00 per month

Benefits:

Additional leave
Flextime
Opportunities for promotion
Paid training
Promotion to permanent employee
Work from home
Schedule:

8 hour shift
Flextime
Monday to Friday
Supplemental pay types:

Bonus pay