Executive Assistant

Executive Assistant $3-5 hourly

Is your greatest gift being a self starting perfectionist who obsesses over the smallest details?

Do you prefer a fast paced environment with a little bit of stress and pressure?

Are you a heads down, data driven person who can turn on the charm when needed to move the ball forward?

If the answers are yes, then please apply to become part of the team!
————————————————————————–
2 STEP APPLICATION PROCESS
1. Respond to this job post

-AND-

2. Copy and paste the link below and answer brief questionnaire:

Click to view/p/sGn1CtaEdaC

-AND-

3. fill out following survey

Click to view/s/gxfmghsg

————————————————————————–

We are seeking a skilled and reliable **Executive Assistant** to support our medical spa owner in managing administrative tasks and ensuring smooth clinic operations. As a virtual assistant based in the Philippines, you’ll play a crucial role in maintaining efficient workflows and providing exceptional service.

Responsibilities

1. Calendar Management
– Coordinate and manage the medical spa owner’s schedule, including appointments, meetings, and events.
– Ensure timely reminders and follow-ups.

2. Email Management:
– Monitor and organize incoming emails.
– Draft responses or escalate urgent matters as needed.

3. **Data Entry:**
– Accurately input data into spreadsheets and databases.
– Maintain records related to patient appointments, inventory, and financial transactions.

4. **Customer Support:**
– Assist clients with inquiries, appointment bookings, and general information.
– Provide friendly and professional communication.

5. **Bookkeeping:**
– Handle basic bookkeeping tasks, such as recording expenses and revenue.
– Collaborate with the finance team as necessary.

6. **Answer Phone Calls and Emails:**
– Respond promptly to phone calls and emails.
– Direct inquiries to the appropriate team members.

7. **Organizing Travel and Events:**
– Arrange travel itineraries for the medical spa owner.
– Coordinate events, workshops, or promotional activities.

8. **Additional Tasks:**
– Depending on the medical spa’s needs, you may also assist with graphic design, social media management, or other specialized tasks.

### **Qualifications:**

– **Experience:** Proven experience as a virtual or personal assistant.
– **Communication Skills:** Fluent in English, both written and spoken.

### **Compensation:**
– Hourly rate: Approximately USD $3-5 per hour
If you’re an organized, detail-oriented professional with excellent communication skills, we encourage you to apply. Join our team and contribute to the success of our thriving medical spa!