DO YOU LOVE TO…
Get work done…fast… and make a meaningful difference in peoples’ lives?
Consistently grow into your potential both personally and professionally?
Be part of a tight-knit, high-performing, result-driven TEAM of like-minded people that push you to be your best?
Have a massive impact on a fast-growing company and thousands of other health businesses?
Be given massive responsibility but ALSO massive freedom without being micromanaged?
Be appreciated for constantly going above and beyond and being a rockstar?
Are you willing to help us grow our business, instead of your own (or someone else’s), while helping you achieve YOUR dreams in the process?
If that little voice in your head is yelling “That’s ME!”, then keep reading…
NOTE : Please read the detailed application instructions. Any applications that are submitted improperly will not be considered.
WHO WE ARE:
We’re not your average company. We are Reimagined Health.
Our founders are both Board Certified Physicians who specialize in Functional Medicine and Women’s Health.
We help couples struggling with infertility get to the root cause so they can get and stay pregnant naturally. We are on a mission to help 1 million couples grow the family of their dreams!
We consider ourselves a family and all share the common passion for Women’s Health, Hormones, and Natural Fertility. We are seeking a creative, upbeat, passionate individual who is committed to amplifying our voice and mission! We care deeply about each other and make sure that our team always feel fulfilled, are making an impact, and have plenty of flexibility to balance their own families and life. Everyone on our team is an integral part of the success of the business!
We believe that an organization can only become the best version of itself to the extent that the people who drive that organization are becoming better versions of themselves. That’s why our goal is to help each of our team members grow into their fullest potential.
At Reimagined Health, you are NOT accepting a “job”. Jobs are boring. You’re accepting something so much more. You’re joining us on a mission to shift the traditional fertility paradigm and build one of the most desirable companies to work for.
We are a MERITOCRACY that rewards the value you add to our company’s growth and our clients’ success. Likewise, our goal is to add value to you as a person. You will be given the opportunity to grow within our company so that you’re 100% committed to us (and us to you) – instead of going through the aches and pains of doing your own thing or working somewhere else.
However, if you’re hellbent on building your own brand or company, then we aren’t a good fit to work together.
Working with us, you will help us set a new standard of excellence and delivery in our industry – every single thing you do on our team brings us closer to that goal. Work, we believe, needs to be fun, challenging and something that makes you so excited that you jump out of bed each morning. We believe in work-life INTEGRATION.
OUR TEAM:
We are a virtual team with members from India to North America. Our founders are located in Texas and Alabama, USA. Our team members are all driven by their shared desire for impact, excellence, and continuous growth.
OUR CULTURE:
We don’t have ping pong tables, funky sofas, or even a physical office. Our culture is based on the leading with integrity, diligence, compassion, and humility- regardless of location. Since our team is virtual, it’s about how we show up day after day, how we behave and treat one another in and outside of work. It’s about being a self-starter who does what’s needed to get done and who is held accountable to specifically defined targets without having a manager breathing over your shoulder.
It’s about our shared values and how we communicate those values to each other and our clients. Regular two-way feedback, collaboration, and transparency within our team and our clients isn’t something we thought would sound good. It’s what we BELIEVE in and what we PRACTICE.
Strong culture inside the business equates to strong culture outside the business (with our clients) which is probably why we have grown so quickly ????
THE ROLE
The Executive Assistant will play a crucial role in supporting management in carrying out various tasks and responsibilities. We are seeking a dependable and detail-oriented professional, providing efficient administrative and organizational assistance to ensure the smooth functioning of the executive team. The role requires the ability to be available during company operating hours (9am – 6pm CST with some flexibility) and to be responsive in communication, as well as a strong emphasis on completing tasks with speed and accuracy. The Executive Assistant must be task-driven, capable of following directions carefully, and consistently demonstrate a high level of professionalism.
RESPONSIBILITIES
– Administrative Support: Provide comprehensive administrative support to the management team, including scheduling meetings, managing calendars, and coordinating travel arrangements. Competency in managing Google Calendars is a must.
– Document Management: Assist in preparing and organizing various documents, presentations, and reports, ensuring accuracy and attention to detail. Examples of Document Management include updating branded collateral to distribute to customers and creating Standard Operating Procedures (SOPs). Competency in Google Suites (Docs, Sheets, gmail) is essential. Use of Canva editing software is necessary.
– Task Coordination: Facilitate the execution of tasks and projects by working closely with different departments, teams, and external stakeholders to ensure deadlines are met using internal communications platforms, Slack and Clickup.
– Meeting Coordination: Schedule, organize, and attend meetings, conferences, and events, preparing necessary materials and logistics to ensure smooth proceedings. Attend weekly coaching calls to provide administrative support and take meeting minutes for Doctor follow-up.
– Confidentiality: Handle sensitive information with the utmost confidentiality and discretion, adhering to the company’s privacy and security policies.
– Follow-up and Follow-through: Ensure all assigned tasks and projects are completed in a timely manner, with close attention to detail and accuracy. Using Clickup and tracking time for each task is mandatory.
– Problem-Solving: Act as a resourceful problem solver, anticipating potential issues and proposing effective solutions to challenges as they arise.
RESULTS
The Executive Assistant is expected to achieve the following outcomes:
– Streamlined Operations: Efficiently manage administrative tasks, enabling the management team to focus on strategic decision-making and core responsibilities.
– Effective Communication: Ensure prompt and professional communication on behalf of the executives, fostering positive relationships with internal and external stakeholders.
– Timely Task Completion: Execute tasks with speed and accuracy, meeting deadlines and maintaining a high level of quality in deliverables.
– Organized Meetings: Facilitate well-organized meetings, ensuring all necessary preparations are in place and follow-up actions are implemented.
REQUIREMENTS
– Tech Savvy: Proficiency in using office platforms (Google Suite) and tech tools for organization and communication. Competency in all software applications is not required upon hiring, but will be necessary to learn outside of billable hours. Technology platforms used include:
Google Suite
Zoom
Loom
WordPress, WooCommerce
Active Campaign
Kajabi
Well World
Canva
iPlum and Ring Central
Planoly
Instagram
Click Up
Facebook
Thrive Cart
OnceHub
– Proven Experience: Previous experience in an executive assistant or related administrative role is highly desirable.
– Dependability: Ability to be punctual, reliable, and consistently available during designated operating hours.
– Detail-Oriented: Strong attention to detail, accuracy, and precision in all aspects of work.
– Task-Driven: Demonstrated ability to prioritize tasks effectively and efficiently.
– Excellent Communication: Outstanding verbal and written communication skills, with a responsive and professional approach.
– Adaptable: Ability to handle multiple tasks and work well under pressure, adapting to changing priorities seamlessly.
– Confidentiality: Discretion and ability to handle sensitive information with the utmost confidentiality.
– Proactive: Self-motivated and proactive in anticipating needs and taking initiative.
– Team Player: Collaborative and capable of working effectively with diverse teams.
HOW TO APPLY
NOTE : Please read the detailed application instructions. Any applications that are submitted improperly will not be considered.
– We are a dedicated and passionate team and are looking for a go-getter to join us! You must have a PROVEN track record of success in this position that can be verified by references and/or other means.
– Complete these 4 steps and send the following to with the subject line “Executive Assistant” as soon as possible.
Step 1:
A 5 minute video introducing yourself and answering these 5 questions:
—- If you could choose three superpowers to help you excel in this role, what would they be and how would you use them to support the executive team?
—- What skill set have you mastered when it comes to supporting leaders of an organization?
—- Why would you be a good fit for this role?
—- Why are you currently looking for work?
— Why do you want to work with our company?
Step 2:
– Send your LinkedIn profile
Step 3:
– Send your Instagram profile
Step 4:
– Send your DISC profile ( you can access the profile for free here: /disc/)
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About Reimagined Health
Reimagined Health is the industry-leading company focused on using a functional medicine approach to optimize women’s health by uncovering and reversing disease from its root cause.
The company was founded in 2020 and is led by Dr. Nashat Latib DO FACEP IFMCP.
Learn more at
APPLY FOR THIS JOB:
Company: IBX Digital
Name: Kelsey Poe
Email: