Executive Assistant

NOTE: Only applications sent in via Form will be accepted, so please fill in the form attached if you are a fit for the role.

Application Form: Click to view/careers/36?source=aWQ9MjA=

As our Executive Assistant, you will provide administrative support to our CEO as well as the
broader B Consulting team. Given the small company environment, the role of an executive
assistant for the CEO can be quite dynamic and may involve stepping into various roles as
needed to support the company’s operations and growth. You will handle a wide range of
administrative and executive support-related tasks, with the ability to work independently and
efficiently in a fast-paced environment. This role requires exceptional communication skills,
attention to detail, and the ability to maintain confidentiality.
What you’ll do:
• Communication and calendar management
• Organize and maintain the CEO’s calendar, including scheduling meetings and
appointments
• Prepare agendas, materials, and presentations for meetings; take minutes and
follow up on action items
• Handle confidential information with discretion and ensure it is stored securely
• HR support
• Send CEO birthday texts to our client portfolio
• Manage creation + updates for systems list for the team/new hires/terms
(add/remove)
• Conduct 30-min system access + values meeting for new hires
• Post in Slack for the team’s work anniversaries/birthdays (add to team meeting
agenda)
• Gifting (sending birthday/work anniversary/sympathy gifts/recognition gifts)
• Manage timekeeping system, Harvest; system review & communication with the
team
• Send reminders to the team for out-of-office slack/email message settings (ping
them the day before the time away)
• Company events (birthday celebration, holiday party, annual company retreat)
• Project Management
• Updating Basecamp (project management tool)
• Updating Client Assignment files in google sheets
• Add new employees or contractors to Harvest, Slack, etc. (other systems)
• Update client compliance database
• Update client billing rate sheet with new clients and update Harvest (time
tracking tool) with new rate increases
• New Client Onboarding
• Conduct onboarding calls with clients
• Prepare onboarding checklist and presentations
• Gather onboarding document and systems logins and update team on progress

What you’ll bring:
• 5+ years of experience as an EA or admin
• Excellent communication and interpersonal skills
• Strong organizational and time management skills, with an eye for detail
• Ability to work both independently and collaboratively with cross-functional teams
• Knowledge of legal entity structures (C-corp, LLC, S-corp)
• Basic knowledge in Quickbooks, Netsuite, and Xero