Executive Assistant

About the Company
At LeadersAtlas, we are using a programmatic framework that helps leaders create team unity and success by tapping into their top performers’ strengths and sharing them in meaningful ways that drive energy toward shared goals. Our proven methodology and real-time feedback enable executives to make a tangible impact on their teams in as little as 12 weeks, leading to improved rapport, higher retention rates, and outstanding results. As part of our team, you will have the opportunity to learn the secret sauce behind this process and be at the forefront of transforming team cultures worldwide. We are passionate about tapping into teams’ unique skills and passions to earn attention and build trust, creating a shared sense of purpose and progress.

You should apply if you…
Are excited about leveraging technology to unlock the genius within teams.
Thrive in a collaborative and innovative environment.
Have experience collaborating directly with C-suite executives on a diverse range of initiatives and projects in a manner that exhibits confidence, expertise, and proactive thinking, allowing us to concentrate on propelling the business forward.
Are passionate about ensuring precision and completing essential tasks like data entry or reporting with diligence and accuracy.
Are interested in the idea of becoming a part of our team by actively participating in our virtual meetings and wholeheartedly embracing our core values, mission, and vision.

** In your application, please list the software that you are most proficient using ** Responses without this answer will not be reviewed**

About the Role
Schedule and Calendar Management: Organizing and maintaining leadership calendars, scheduling appointments, and ensuring adequate preparation time and no scheduling conflicts.
Email and Communication Management: Sorting, prioritizing, and responding to emails, managing other forms of communication, and ensuring awareness of urgent matters.
Meeting Coordination and Preparation: Arranging meetings, preparing agendas, gathering necessary documents or presentations, and taking minutes during meetings. Drafting meeting recaps to the team for L10 meetings.
Travel Arrangements: Planning and organizing business travel, including flights, accommodations, itineraries, and other logistics.
Expense Tracking and Reporting: Assisting with expense tagging in QuickBooks. Managing and tracking expenses, preparing expense reports, and assisting with gathering information for reimbursements.
Weekly Numbers Reporting: Using a defined process to input numbers into our company & departmental scorecards.

Potential Projects
Consolidate & migrate client decks and information into our new database system
Cleaning up our Notion infrastructure (archiving unused pages, making a reference guide to key docs, etc.)
Assist with process testing for clarity, ability to execute
Setting up admin-managed Google Calendar meetings
Assisting our HR with the hiring process when necessary (ie interview scheduling, coordination)

What You bring to the table
An understanding of the intricacies of operating within a startup environment
High level of organization and attention to detail
Understanding & familiarity with the Entrepreneurial Operating System (EOS)
Proficiency in collaborating with executives, emphasizing the significance of strategic planning, effective communication, efficiency, and expertise.
You possess proactive thinking skills and consistently seek opportunities to independently contribute without explicit guidance.
You are technologically proficient, especially in the areas of Slack, GSuite, SharePoint (especially PowerPoint), Notion, Airtable, Asana, QuickBooks
You are detail-oriented, follow structured processes, and possess a fundamental grasp of project management principles.
You have experience in comprehensive travel planning, from the initial stages to booking flights and accommodations. Additionally, you possess a keen eye for identifying cost-saving measures in the process.