COCONUT VA IS HIRING!
VA Role: Executive Assistant
Job Code: 20233
Rate: $9 USD/hr
Check if you qualify here: /cva-pqtest
IMPORTANT: If you qualify, kindly indicate the job code on item # 11 on the application form.
EXPERIENCE NEEDED:
1. Administrative Support:
– Manage executives’ calendars, schedule meetings, and coordinate travel arrangements.
– Handle email correspondence and prioritize incoming communications.
– Prepare and organize documents, reports, and presentations.
2. Personal Errands:
– Undertake personal errands for executives as needed.
– Ensure a seamless integration of personal and professional tasks.
3. Bookkeeping:
– Assist with basic bookkeeping tasks using QuickBooks or similar software.
– Track and manage expenses, receipts, and financial records.
4. Communication and Coordination:
– Act as a liaison between executives and internal/external stakeholders.
– Communicate effectively on behalf of executives, both written and verbally.
5. Project Support:
– Support various projects by coordinating tasks and ensuring deadlines are met.
– Provide creative input and contribute ideas to enhance project outcomes.
6. Confidentiality:
– Handle sensitive and confidential information with the utmost discretion.
– Establish and maintain a system for safeguarding confidential documents and communications.
7. Proactive Improvement:
– Proactively identify opportunities to improve efficiency and effectiveness.
– Make recommendations for process enhancements and streamlined workflows.
GOOD TO HAVE:
– Experience in the PR or marketing industry.
– Proficiency in QuickBooks or similar bookkeeping software.
– Creative mindset with the ability to think outside the box.
INDUSTRY EXPERIENCE:
– PR or Marketing but not required
NON-NEGOTIABLE:
– Female is highly preferred
– Doesn’t have any current work commitments and open to ramping up hours to full-time
– Minimum of three years of previous experience as an Executive Assistant.
– Ability to be trained and adapt quickly to new tasks and responsibilities.
– Strong organizational and multitasking skills.
– Proven ability to work independently and take initiative.
– Comfortable making recommendations to improve processes.
INDUSTRY TOOLS:
– ClickUp, Toogle, Gusto, QuickBooks, Dropbox, GSuite, Slack, Zoom
Availability: 20 hours per week (PST and CT)
Check if you qualify here: /cva-pqtest
IMPORTANT: If you qualify, kindly indicate the job code on item # 11 on the application form.
Thank you! Looking forward to your applications!
APPLY FOR THIS JOB:
Company: INDPENDENCE INSURANCE CENTER
Name: Coconut VA Hiring Team
Email: